Main job function The Procurement Specialist is responsible for procurement/strategic sourcing of the companys products and services from global Telecommunication, IT and Networking vendors, to support internal stakeholders by establishing and maintaining long-term beneficial relationships and costing / pricing strategies. 3-5 years experience in a Service Provider environment or ICT / Telecommunications Industry5-10 years experience in initiating, executing, evaluating and managing strategic sourcing/procurement activitiesBachelors degree in commerce, Supply Chain or related tertiary qualification preferableExcellent understanding of the procurement processesProject management or service delivery background advantageousProduct knowledge of networking, voice and secure cloud products and servicesKnowledge and experience of network infrastructure advantageousExcellent data analytical skills, Advanced Excel and other MS Office applicationsBasic Cost-Accounting skills an advantageKnowledge of ISP/data solution providers and markets across the globeBasic knowledge of telco regulationsDevelop procurement strategies that are innovative and cost-effectiveRe-design, refine and implement procurement policies, processes and related controlsProvide professional sourcing support for key business initiatives, supply market research / intelligence to support business decisions in investments and budgets and establishment of local or international contractsAct as a subject matter expert in the various products and services, including sourcing and qualification of partners and suppliers in new geographic locations for existing or upcoming products and services requirementsReview and ensure that all supplier and customer Contracts and SLAs are alignedManage and maintain the supplier database from vetting of suppliers through to end of lifecycle, including tracking and forecasting all price increasesNegotiate with suppliers to secure advantageous terms and ensure services are sourced and negotiated at market-related prices or lessEnsure pricing books are up to date and communicated with management if any price changes take placeValidate the purchase requisitions (PR) from the respective teams, ie: Solutions & Technical and understand all technical requirements, SLA and delivery lead times for all requestsPrepare comparative statements of the quotations received from suppliers to select best source of supplyNegotiate further discounts, based on confirmed order and obtain an official quote for all requestsManage, control and oversee the POR packs ensuring accuracy, completeness and sign-offManage and control the logistics of product/service delivery, including liaising with clearing agents and overseeing tax and customs implicationsAnalyze and report on annual spend per supplier and provide financial oversight on spend analytics and inflationLeverage and participate in partnership programs to maintain or enhance our partnership status, secure promotions, incentives and trainings offered, discounts/preferential rates and build brand awarenessTrack, manage and control the rebate process to ensure rebates requests are submitted and rebates are receivedManage and own the supplier portals and deal registrations (Cisco, Fortinet and other)Leverage on marketing campaigns/events with suppliers by utilizing their financial and marketing resources to expand our brand awarenessParticipate in transformational, consolidation and negotiate annual cost-savings initiativesAnalyze trends & provide proactive recommendations to the Solutions/Finance leadership team by highlighting potential risks & opportunities of the business Vendor / Carrier Relations ManagementForge professional and effective relationships with key stakeholders, supply chain colleagues, process partners and vendors to maintain effective service delivery and a seamless service for our clientsWork with global suppliers, ensuring open and transparent communication of supplier feedbackDevelops, reviews, and refines supplier score cards and procedures for vendor rules of engagementLeverage score card analytics to make data-driven decisions and recommendations to stakeholders and leaders.Suppliers audits, Initiate and manage all supplier audits on compliance, quality and sustainabilityManage and resolve supplier escalations from internal departmentsResponsible for resolving Supplier invoice holds and payment issues from suppliers.Track and monitor savings generated through supplier development, negotiations, part development/product substitution or any other such initiativeRetrieve reports from the system and generate monthly reports to measure trendsPeriodically review current key contracts and supplier relationships SLA / Credit Management and Cost SavingsEnsure SLA criteria including penalties are in place with all suppliersAnalyze the delivery of contract outcome against agreed SLA's and other performance criteriaNegotiate necessary credit note with the supplier based on SLA reportingObtain necessary credit note and ensure captured by Finance OtherWork both individually and as part of a team where appropriateFulfil any training and/or examination requirements as per the Companys skills requirementsBe willing to carry out or assist with such tasks as may be required to achieve deliverables, or as reasonably requested by a member of the clientRegularly familiarize yourself with portfolio of Products and Services, Customers, Suppliers and internal ProceduresAlways be a professional and courteous representative Necessary Experience and/or Qualification3-5 years experience in a Service Provider environment or ICT / Telecommunications Industry5-10 years experience in initiating, executing, evaluating and managing strategic sourcing activitiesBachelors degree in commerce, Supply Chain or related tertiary qualification preferableExcellent understanding of the procurement processesProject management or service delivery background advantageousProduct knowledge of networking, voice and secure cloud products and servicesKnowledge and experience of network infrastructure advantageousExcellent data analytical skills, Advanced Excel and other MS Office applicationsBasic Cost-Accounting skills an advantageKnowledge of ISP/data solution providers and markets across the globeBasic knowledge of telco regulations Personal Skills/Competencies RequiredExcellent written and verbal communication skillsCompetitive bidding and negotiation skillsVendor and contract management knowledgeValue analysis, business case development & financial analytical skillsStrong stakeholder management skillsExcellent problem-solving ability A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.
