Job Purpose:
To procure, monitor, control, conduct spend analysis for the company. Reporting to the Procurement Manager.
Minimum Requirements:
Matric/N3 school leaving Certificate
National Diploma in Supply Chain Management or related qualification / CIPS level 4
Minimum 5 years' experience in a similar role
BCOM in Supply Chain Management or CIPS level 5 and above (Highly Advantages)
Responsibilities:
Procurement Management:
Ensure integrity and transparency in supplier management and sourcing.
Assist in the supervision of procurement administration employees.
Participate in the vendor approval process on SharePoint.
Assist in identifying procurement synergies and opportunities to become more efficient.
Facilitate cross-functional & cross-plant communication forum to seek synergies and benchmarks.
Implement continuous improvement activities with suppliers to achieve supply base management targets.
Identify negotiation opportunities (cost benefits and terms and conditions).
Research and benchmark procedures, processes, and practices.
Actively identify cost savings/avoidance opportunities using spend analysis, cost categorisation, vendor categorisation, etc.
Management and control of item master and creation of item codes with correct allocations to GL expense.
Control Milestones:
Achieve agreed targets and work within agreed deadlines in line with procurement objectives.
Assist in the management of supplier contract amendments process.
Create and maintain catalogues on the ERP system.
BBBEE:
Optimise BBBEE spend through the identification of ED and SD suppliers.
Create an awareness internally for end-users to use BEE vendors.
Provide support in reporting of BBBEE procurement spend.
Assist in the co-ordination and collection of BBBEE evidence for company certification.
Tenders:
Compile tender documents and contracts and submit request for tender documents to identified suppliers.
Compile tender evaluation reports for presentation to tender committee with recommendations and supporting information.
Evaluate tenders by co-ordinating input from all role players to facilitate adjudication process.
Participate in tender adjudication process according to the company procedure.
Analyse quotes and make recommendations.
Conduct supplier evaluations to determine whether suppliers can fulfil requirements.
Negotiate terms and conditions within agreed mandates (price, quality, delivery conditions, payment terms, etc.).
Key Material Trend Analysis:
Maintain and update material standards where applicable.
Supplier Evaluations:
Assist the factory with the resolution of supplier problems (quality, supply, etc.).
Review key supplier performance (audits and supplier visits) and compile supplier reports.
Identify opportunities for improvements with suppliers.
Maintain and develop suppliers to add value through targeted value-added projects, substitution, aggregation of purchase value engineering.
Chair supplier/end-user meetings to maintain strategic supplier relationships.
Assist in the design of the supplier audit matrix; implement, maintain, and manage.
Financial Control:
Initiate procurement department requests for CAPEX/ disposal/ transfers.
Participate in the audit process.
Adhere to financial policies and procedures.
Protect company assets (working capital & fixed assets).
Detect and prevent fraud.
Promote good corporate governance.
Monitor and control consumables working capital.
Policies and Procedures:
Maintain procurement policies, procedures, protocols, work instructions, codes of practice, etc.
Roll out and control procurement processes.
Ensure implementation and compliance of procurement policies and procedures.
Customer Relations:
Maintain and improve relationships with procurement customers.
Identify opportunities for improvements with customers.
Supplier Relations:
Maintain and improve relationships with suppliers.
Maintain the vendor performance management system.
Ensure improvement in vendor performance and compliance with company requirements.
Maintain and improve relations with suppliers.
Reporting:
Procurement KPI's.
Review open orders report.
Review open requisitions.
Status report on contracts/catalogue progress.
Monthly spend analysis.
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