JOB DETAILS The purpose of this role is to coordinate the supplier relationships and stock ordering and processing to support delivery on projects within budget and timelines. REQUIREMENTS Qualifications NQF 5 in supply chain, logistics or similar In the absence of relevant qualifications, experience in the relevant field and at the relevant level will be considered Experience 2 to 4 years supply chain, logistics or similar experience Experience in the fire protection industry is preferable KEY PERFORMANCE AREAS ACTIVITIES Supplier coordination To source suppliers by identifying required stock items and their specification, identifying new suppliers, obtaining their compliance documents and their pricing schedules and processing them through the supplier registration process including credit applications as required To maintain relationships with suppliers by providing them with feedback on their performance, reviewing the pricing and contracting schedules and engaging with them quarterly To provide feedback to relevant departments on supplier performance by tracking and collating performance and submitting relevant information as required To evaluate supplier pricing by preparing the supplier pricing survey, distributing to suppliers and collecting responses, collating the data, undertaking an evaluation and negotiating with suppliers bi-annually To communicate pricing, payment terms and discount structures secured with suppliers by forwarding contracts and / or agreements to affected parties and updating details as required To address supplier queries by receiving the query, investigating the issue, escalating to other departments if required, and providing feedback within required deadlines Stock purchasing (Minor works and Sale Rep orders) To plan stock purchasing by engaging with the Sales department and Minor Works Project Managers on orders required (including stationery requirements) Obtain stock requirements and delivery deadlines by engaging on a weekly basis with Minor Work Project Managers Obtain pricing by engaging with approved suppliers for quotations required (three quotes where applicable) To issue the purchase order by capturing the order details into the system, confirm the values align with the quotation and send to respective parties within required deadlines. To communicate with the Sales and CSW Operations department by sending them regular emails on the progress of stock delivery dates or service delivery dates. To reconcile purchase orders by reviewing open purchase orders, investigating the status of supply, and implementing corrective action as required (at least monthly) Stock take Assist in monthly stock take by selecting a sample of stock items (at least 10 items) and confirming the quantities on hand against the Sage Inventory stock on hand report. Discrepancies to be noted and reported to the Senior Buyer. COMPETENCIES Team work and collaboration Attention to detail Reliability Analysis Accuracy Planning and scheduling Written and verbal communication Negotiation skills Supplier care and orientation
