TENDER ADMINISTRATORRole OverviewWe sell a global leading GRC SaaS solution which empowers more than 1 million users globally. As a Tender Administrator with a high attention to detail and love for administration you will become a trusted asset to the team. You will play a crucial role in assisting with office administration and the bidding process for technology-related projects; assisting in the qualification of all tenders, completion, and compilation of tender documents. Achieve customer satisfaction by ensuring all duties are performed quickly and accurately. Reporting to: Head of OperationsReason for vacancy: Team expansionManagement level of role: This is not a management role.Working environment & travel: Exceptionally busy, team-orientated environment. Drivers license and own transport is essential. Ability to travel country wide.Working hours: 07h30 16h00 or 08h00 to 16h30 or 08h30 to 17h00 (Hybrid)Key Responsibilities Accuracy, correctness, 100% spot on, all the time Always ready to assist all members of the team Understand and use SalesForce like your life depends on it Attend to any client / internal queries and provide feedback within a stipulated period Monitor bid advertisements to identify relevant opportunities. Assisting in qualification of tenders based on organizational criteria. Handling general queries, escalating issues when necessary, and conducting ad hoc maintenance of the bid register. Completion and compilation of tender documents Organize and maintain bid records. Updating of company documents and company registrations on various platforms. Keep track of inventory levels and order supplies as needed. Ensure proper maintenance of office facilities and equipment. Attend tender briefing meetings Ensuring relevant arrangements are made for delivering the tenders timeously Manage customer databases Administer and manage the Sales CRM Environment Assist with all sales admin queries Required Experience Experience in Administration and sending Tenders Good PC literacy and experience with a CRM system Experience in sales administration will be an advantage MS Office SalesForce (an advantage) Matric certificate A commerce degree would be preferable Behavioural Skills & Soft Competencies Strong multi-tasking skills is a must to ensure various duties are performed accurately and on time Some mild compulsive behaviour would be an advantage Excellent/Unparalleled/Incredible/Outstanding/Relentless attention to detail System and process oriented Team Player Great personality and sense of humour Critical analytical thinking: using logic and reasoning to identify the urgency of certain tasks Time management: ability to prioritize tasks, deliver quality work under pressure and manage their own time Writing: ability to effectively communicate with external clients and internal team members Self-starter with a positive outlook Tenacious and friendly Able to work well within a team environment Adaptable and flexible, with an eagerness to learn and develop oneself Dynamic: full of energy and has a sense of purpose Must be a mature personality (EQ) Über Fun Possible been accused of having OCD in the pastBelieves that Star Wars is more than just a movieCan name more than three Star Wars characters
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