Personal Assistant
Key Responsibilities:
Diary Management:Coordinate and manage the partners'' schedules, including meetings, appointments, and travel arrangements.
Communication:Handle all communications on behalf of the partners, including emails, phone calls, and written correspondence.
Meeting Preparation:Prepare agendas, take minutes, and follow up on action items from meetings.
Document Management:Organise and maintain files, documents, and records, ensuring they are easily accessible.
Travel Arrangements:Plan and book travel, accommodation, and itineraries as required.
Project Support:Assist with various projects, including research, data collection, and report preparation.
Personal Errands:Occasionally assist with personal tasks and errands as needed by the partners.
Required Skills and Qualifications:
Experience:Minimum of 3 years as a Personal Assistant or in a similar role, preferably supporting senior executives or business partners.
Organisational Skills:Strong ability to multitask, prioritise, and manage time effectively.
Communication:Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
Attention to Detail:Keen eye for detail, ensuring accuracy in all tasks and communications.
Tech Savvy:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
Problem-Solving:Ability to anticipate needs and provide solutions proactively.
Confidentiality:Maintain a high level of discretion and confidentiality at all times.
Flexibility:Willingness to adapt to changing priorities and work in a dynamic environment.
Preferred Qualifications:
Experience in a Growing Business:Previous experience working in a fast-paced, growing company.
Event Planning:Experience in organising corporate events or meetings.
Multilingual:Proficiency in more than one language is a plus.
Personal Attributes:
Proactive and Resourceful:A self-starter who takes initiative and can work independently with minimal supervision.
Reliable:Dependable and consistent in delivering high-quality work.
Personable:Approachable and able to build strong working relationships with the partners and the wider team.
