THE JOB AT A GLANCE
As a Team Assistant, you will be working closely with the COO for Group Operations as well as the Head of Quality Assurance. You will be supporting them with all related administrative functions for effective and efficient service delivery.
WHAT WILL YOU DO?
Provide general secretarial support to the assigned Heads
Arranging meetings and managing the diaries of the assigned COO and HOD
Compiling of monthly reports for circulation per agreed timelines
Arranging and coordinating departmental meetings as and when necessary
Typing of reports, letters, presentations, circulars and general correspondence
Handling and managing departmental queries
Travel Arrangements
Responsible for the end-to-end travel arrangements for the assigned Heads and the departments
Processing all financial/budget requests for sign-off
Minute taking
Drafting agendas for the periodic meetings as required
Circulation of accurate and quality minutes for the meetings within the agreed timelines
General Administrative Duties
Follow up on deadlines to subordinates by means of electronic task requests
Diarize committee circulars and deadlines
Assist with budget control
Manage the departmental documents on SharePoint through editing, version control and publishing
Upload month end reports on SharePoint
Booking meeting rooms as requested
Stationery orders
Responsible for Invoices and Opex management
Assist with basic administration duties and project coordination support (logistics for projects)
Assist with event management
WHAT WILL YOU GET IN RETURN?
We offer great opportunities for personal and professional development in a stable company that's 130 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.
Turnaround time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.
Closing date: 15th September 2024
Our Commitment to transformation:
In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.
WHAT YOU'LL BRING TO THE TABLE?
Grade 12 (Required)
Diploma in Office Administration/Secretarial or Project management (Added advantage)
At least 2 - 3 years' experience in being a personal/team assistant, project coordination/event coordination
Experience in Invoice and Opex management
Managing work (includes time management)
Experience in event management
Ability to work under pressure
Attention to detail and accuracy
Verbal and communication skills
Professional personal presentation
Customer service orientation
Information and diary management
Organising and planning
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