RESPONSIBILITIES: Administer Contracts in the department Receive Bid/tender documents from Division Demand and Acquisition Notify the successful service provider by sending the approved appointment letter Prepare contract forms and issue to successful bidders Submit the SLA to the service provider for input and verification Engage legal services to ensure quality SLA is submitted and signed off by both client and the successful service provider Attend to audit queries with regard to contract issues. Monitor internal control measures for compliance with policies and procedures of the department Implement standard operating procedures, SCM polices, and delegations of authority in contract management. Ensure that both client and service provider sign contract forms and SLAs Oversee that the lease contract and awarded contract register are updated Compile circular regarding new treasury/DPSA directives and inform official of those directives Partake and ensure adherence to SCM prescripts during specification meetings. Ensure that Auditors Generals recommendations are implemented as per the instruction of management. Review of service level agreement Arrange and attend for site inspection Prepare due diligence reports Prepare management information, statistics, and reporting on contracts Provide weekly and monthly progress reports for projects, goods and services, leases, and payments Update contract registers Undertake all administration functions required regarding financial and human resource administration Supervise staff ADMINISTRATION OF LOGIS PAYMENTS Receive and Capture invoices on LOGIS Ensure the printing and registering of all invoices upon receipt Put a date stamp on the invoice Distribute to the officials responsible for payments Ensure the invoice tracking is done daily Perform the pre-authorization of payments Follow-up on outstanding invoices Reconcile Statements from suppliers Ensure that what we have paid reconciles with the statements Provide service providers with payments stubs Provide information in the preparation of monthly management reports Provide reasons to management on invoices paid after 30 days and invoices more than 30 days and not paid Consolidate information, statistics and reports on contracts requested by management Submit contracts statistics to management on weekly basis Compile consolidated lease reports for the Department Compile and update SLA status register Compile consolidated FINANCIAL reports for the Department