RESPONSIBILITIES: Administer Contracts in the departmentReceive Bid/tender documents from Division Demand and AcquisitionNotify the successful service provider by sending the approved appointment letterPrepare contract forms and issue to successful biddersSubmit the SLA to the service provider for input and verificationEngage legal services to ensure quality SLA is submitted and signed off by both client and the successful service providerAttend to audit queries with regard to contract issues.Monitor internal control measures for compliance with policies and procedures of the departmentImplement standard operating procedures, SCM polices, and delegations of authority in contract management.Ensure that both client and service provider sign contract forms and SLAsOversee that the lease contract and awarded contract register are updatedCompile circular regarding new treasury/DPSA directives and inform official of those directivesPartake and ensure adherence to SCM prescripts during specification meetings.Ensure that Auditors Generals recommendations are implemented as per the instruction of management.Review of service level agreementArrange and attend for site inspectionPrepare due diligence reportsPrepare management information, statistics, and reporting on contractsProvide weekly and monthly progress reports for projects, goods and services, leases, and paymentsUpdate contract registersUndertake all administration functions required regarding financial and human resource administrationSupervise staffADMINISTRATION OF LOGIS PAYMENTSReceive and Capture invoices on LOGISEnsure the printing and registering of all invoices upon receiptPut a date stamp on the invoiceDistribute to the officials responsible for paymentsEnsure the invoice tracking is done dailyPerform the pre-authorization of paymentsFollow-up on outstanding invoicesReconcile Statements from suppliersEnsure that what we have paid reconciles with the statementsProvide service providers with payments stubsProvide information in the preparation of monthly management reportsProvide reasons to management on invoices paid after 30 days and invoices more than 30 days and not paidConsolidate information, statistics and reports on contracts requested by managementSubmit contracts statistics to management on weekly basisCompile consolidated lease reports for the DepartmentCompile and update SLA status registerCompile consolidated FINANCIAL reports for the Department