Senior Administrator Officer PRETORIA Admin and Office ManagementPretoria - GautengSenior Administrator OfficerPretoria8-month fixed term contractR25 090.00pmPurpose Of The PostTo provide secretarial and office administration services to the Chief Director.Key Performance AreasDiary management, meetings, events and correspondences:Screen appointments before scheduling them in a professional and courteous mannerReschedule appointments using discretion when a urgent or important meetings take precedenceRecord the engagements of the senior managerRespond to queries (verbal or electronic)Compile and coordinates documentation for meetings as requiredArrange and coordinate meetings, workshop, seminars and other similar events (as an when required) and prepare relevant packs.Notify various stakeholders of events scheduled by the Chief DirectorateNotify relevant stakeholders of changes to appointments or meetings professionallyMake logistical arrangements as required (including procurement processes).Arrange traveling and accommodation for Chief Director, prepare travel packs and process claims accordingly.Assist with procurement and payment processing as required.Provide secretariat for Chief Directorates meetings and follow- up on matters arising.Administration SupportCapture and file all incoming and outgoing documents and information into manageable and retrievable systems (electronically and manually)Ensure the updating of chief directorate strategic information on the intranet/relevantplatformCoordinate and quality assure submission of strategic reports (PMDS, Annual Reports, Strategic Plans, Audit reports etc) within the specified timeframeDraft, edit and format documents such as submission, memos, letters, presentations, etc. using Department templates.Order office supplies as neededMaintain an inventory of office equipments for the Chief Directorate and liaise with necessary personnel for maintenance and replacementsKeep an up to date list of contact numbers for the Chief DirectorateBudget Administration SupportExpenditure monitoring for the Chief DirectorateCollect and coordinate all the documents that relate to the managers budgetAssist manager in determining funding requirements for purposes of MTEF submissionsKeep record of expenditure commitments, monitors expenditure is allocated correctlyChecks and correlates BAS reports to ensure that expenditure is allocated correctlyIdentifies the need to move funds between items, consults with the CD and compiles draft memos for this purposeCompares the MTEF allocation with the requested budget and informs the CD of changesProject Administration SupportDevelop and maintain a database on CD projectsCoordinate progress update with relevant components and follow-up on outstanding tasksProvide administrative support in the implementation of the TORProvide advise to the CD on challenges for further interventionsCompetencies, Knowledge, And SkillsBasic understanding of Departmental policesClear understanding of office administration activities and processesKnowledge of the PFMAKnowledge of Public Service Act and Regulations Knowledge of applicable directivesGood computer skills (MS Word, Excel, PowerPoint, internet and email)Listening skills Report writing skillInnovation and creativity Communication Administration OrganisingCustomer relationAbility to interact with people at different levels Ability to gather and analyse information Ability to apply policiesAbility to work under pressure and handle difficult situationsGood Interpersonal Skills InitiativeAbility to work with and in teams Ability to multitaskQualifications And Experience RequirementsA registered three-year National Diploma or DegreeMinimum Of 2 Years Working Experience In AdministrationClosing date for applications: 20 August 2024Should you not hear from us within 14 days of the closing date, please consider your application unsuccessfulApply for this Job Seniority levelSeniority level Mid-Senior level Employment typeEmployment type Contract Job functionJob function Information Technology Industries Human Resources Services Referrals increase your chances of interviewing at Affirmative Portfolios by 2xGet notified about new Senior Administrator jobs in Pretoria, Gauteng, South Africa. 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