Senior Admin Officer: Office Of The Chief Directors

POSITION TYPE 8 MONTHS FIXED TERM CONTRACTSALARY R 25 094 PER MONTHCLOSING DATE 22 AUGUST 2024PURPOSETo provide secretarial and office administration services to the Chief Director.QualificationsA registered three year National Diploma or DegreeExperienceMinimum of 2 years working experience in administration.Job Duties / ResponsibilitiesDiary management, meetings, events and correspondencesScreen appointments before scheduling them in a professional and courteous mannerReschedule appointments using discretion when a urgent or important meetings take precedenceRecord the engagements of the senior managerRespond to queries (verbal or electronic)Compile and coordinates documentation for meetings as requiredArrange and coordinate meetings, workshop, seminars and other similar events (as an when required) and prepare relevant packs.Notify various stakeholders of events scheduled by the Chief DirectorateNotify relevant stakeholders of changes to appointments or meetings professionallyMake logistical arrangements as required (including procurement processes).Arrange traveling and accommodation for Chief Director, prepare travel packs and process claims accordingly.Assist with procurement and payment processing as required.Provide secretariat for Chief Directorates meetings and follow-up on matters arising.Administration SupportCapture and file all incoming and outgoing documents and information into manageable and retrievable systems (electronically and manually)Ensure the updating of chief directorate strategic information on the intranet/relevant platformCoordinate and quality assure submission of strategic reports (PMDS, Annual Reports, Strategic Plans, Audit reports etc) within the specified timeframeDesired SkillsSecretariat and AdminDesired Work Experience2 to 5 yearsDesired Qualification LevelDiploma
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