Job title : Secretary (Roodeplaat)
Job Location : Gauteng,
Deadline : December 15, 2024
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Description The primary purpose of the role is to provide high quality administrative support to the various activities and projects supported by the Medicinal and Industrial Crops Division. Manage the functioning of the Research Team Manager's office by developing, tracking, and following up processes to ensure that they are dealt with timeously. Set up systems to co-ordinate the flow of correspondence within the Research Team Manager's office with the research team, stakeholders, as well as correspondence with the ARC Central Office. Responsible for general secretarial and administrative tasks, such as correspondence, calendar management, telephone coverage, presentations, monitor of emails and presentations, using MS Office programs. Coordinate and organize internal and external meetings. Maintain records through filing, retrieval, retention, storage, compilation, coding, updating and destruction. Manage the Research Team Manager's diary, arranging travel and accommodation and to take notes or dictation at meetings, or to provide general assistance during presentations. Assist with budgets and financial control within the RTM cost Centre. Other general administrative duties as requested by the RTM.
Requirements Secretarial Diploma or equivalent tertiary qualifications with more than 3 years relevant experience at similar level. Knowledge (training) in project management is an added advantage. A proven track record of administrative and secretarial abilities inclusive of relevant computer literacy (MS Office). Excellent written and oral communication skills. Excellent interpersonal skills, open and sensitive approach for acting as a point of contact for the Division clients (both internal and external), as well as the candidate immediate colleagues. A strong team player with a positive attitude and the ability to work independently and accurately is essential for this role. As part of the Division team, the candidate should have strong organizational skills with the ability to multi-task without losing the overview. A high degree of integrity, tact and confidentiality as well as a flexible approach to a busy workload are also very strong attributes for this position. Valid drivers' license is a requirement.
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