Job title : Secretary Ops Management
Job Location : Mpumalanga,
Deadline : December 13, 2024
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Description Administration of Business Unit Requirements: Prepare daily reports for the morning meetings, retrieve data from supervisory and emails and make copies. Prepare month end, quarterly reports for the manager compile presentation retrieve data from supervisory and emails. Draw monthly scorecard, data is gathered from supervisory system, emails and compile report. Check manager's emails and prioritise and attend to urgent emails ensure manager is in time for booked meetings. Compile necessary documentation for various meetings for the manager. Drafting and typing of correspondence related to the General Manager. Manage diaries of General Manager. Schedule and coordinate appointments and meetings. Coordinate internal and external conferences. Handle additional administration relative to department and function.
Delivery/Improvement: Load job cards for faulty equipment. Maintain and order stationery from stores or suppliers. Generate return to stores document for items to go back to main store. Ensure PPE is clean. Carry out cash/ cheque requisitions procedure. Book entry access for visitors with the reception, accommodation and transport if required and order meals. Create and maintain filing (e filing and manual) and archiving. Update, circulate and coordinate department birthdays. Update telephone list. Organise and coordinate department functions and events. Keep records of portable electrical equipment in boardrooms and offices. Liaise with cleaning contractor and maintenance. Coordinate and book boardrooms for meetings. Organise coffees and eats for relevant meetings. Responsible for the flow of information internally/externally. Receive and screen calls and massages accurately.
Morale: Promote and demonstrate Columbus Stainless values. Lead by example and interact respectfully with all disciplines in the Columbus environment.
Requirements Qualification Grade 12 with Maths & Science. Secretarial or any administration qualification will be advantageous.
Minimum Experience 5 Years' senior level secretarial/administrative experience in a similar environment.
Knowledge / Special training Excellent MS Office software and Google Suite proficiency. Supervisory, NCR, PeopleSoft, Intranet, Jaggaer, JDE. Product knowledge, plant processes, customer/supplier relations. Invoices and order processes
Administrative / Management jobs