Job title : Secretary (1 Post) Ref: 103/2024/JSM/P12
Job Location : Gauteng,
Deadline : December 11, 2024
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MINIMUM REQUIREMENTS Matric/ Grade 12 Three (3) year Secretarial/ Office Administration/ Office Management qualification At least three (3) years secretarial experience Experience in compiling agendas and recording minutes Relevant experience in the higher education environment within an academic department dealing with academic administration, student records and procurement administration will be an added advantage Ability to navigate online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams with requisite proficiency Computer literate (Word-processing, Power Point, Excel, Internet & E-mail and E-learning System) Willingness to work beyond normal working hours
KEY PERFORMANCE AREAS Secretarial support and diary management of the HOD, and support to the department Financial administration such as budget tracking, stationery orders, etc. Manage the procurement of items necessary for the effective running of the academic and service duties of the department Planning and organizing departmental meetings as well as setting up of venues for classes Typing all correspondence and reports (monthly, quarterly, yearly), including test/exam papers and timetables, as well as PowerPoint slides for lectures and conferences Provide administrative support to staff in the department Take minutes during staff meetings, including typing out of agenda, and any logistical arrangements required for the efficiency of the meeting Handle all incoming mail, and other materials, including coordinating the maintenance of office equipment Maintain a secure system for storing/filling and retrieving information Administration of claim forms and appointments for the department Record and enter student marks on ITS system Maintain stock levels of hard copy course information and material, including the formatting and updating of on-line course brochures, etc Assist in the front office/reception as required, and manage front office calls, etc Contribute to the overall development of SMU, and actively promote institutional culture Perform any other duties assigned by the line manager
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