We are looking for a highly organized and detail-oriented Restaurant Admin Manager to oversee administrative functions and provide support to our operations team.
The ideal candidate will manage day-to-day administrative duties, coordinate scheduling, oversee inventory control, and ensure compliance with company policies.
This role requires a proactive approach to problem-solving, strong communication skills, and a deep understanding of restaurant operations.Key ResponsibilitiesAdministration & Office ManagementOversee all administrative duties, including document management, filing, and correspondence.Maintain office supplies and restaurant inventory; ensure accurate record-keeping and timely reordering.Manage the restaurant's POS system, updating menus, prices, and promotions as needed.Scheduling & PayrollPrepare staff schedules, ensuring adequate coverage during peak hours while managing labor costs.Track employee attendance, manage time-off requests, and coordinate with HR for payroll processing.Handle onboarding and offboarding paperwork for restaurant employees, including contracts and other HR documents.Financial Management & ReportingMonitor daily sales, expenses, and cash flow; provide weekly financial reports to the management team.Assist in preparing the monthly budget and controlling operational expenses to optimize profitability.Reconcile bank deposits, handle petty cash, and ensure accurate record-keeping for audits.Inventory & Supply ChainOversee food, beverage, and supply inventory management; implement systems to minimize waste and reduce costs.Work with suppliers to manage orders, negotiate pricing, and track deliveries.Conduct monthly inventory audits and report discrepancies or issues to management.Customer & Vendor RelationsAct as the primary point of contact for vendor communications, ensuring timely order fulfillment and service quality.Handle customer service inquiries related to billing, reservations, or other administrative concerns.Compliance & SafetyEnsure the restaurant complies with local labor, safety, and health regulations.Coordinate employee training on food safety, customer service, and company policies.Maintain up-to-date records of all licenses, certifications, and health inspections.Support & Operational AssistanceAssist with day-to-day restaurant operations, especially during peak hours or special events.Coordinate with management to support restaurant promotions and marketing initiatives.