Regional Logistics Manager | Secure Solutions Sa

Job Introduction
G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for a Regional Logistics Manager based at our Head Office in Centurion, Gauteng, reporting to the National Logistics & Procurement Manager.
The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which the Regional Logistics Manager plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.
Purpose of the position
This role is responsible for the management of the logistics and procurement functions for the regions. To support the day to day requirements for the various regional operations including property management, customer services, uniform & equipment management, suppliers and other departmental requirements in compliance with BBBEE and G4S policies and procedures.
Main Responsibilities
Effective ERP/Purchasing administration, financial cost controls and Compliance

Ensure procedure is followed correctly for all purchasing & purchasing requirements within the governance framework
Conform to budgets on all aspects
Financial checks on validity of purchase requirements
Open order management
Facilitate recoveries for negligent spend
Month End Deadlines of POMS (Purchases, GRN's, Stock Status & Issues)
Ensure that dead stock is managed
Pull Open Order Report and make provisions for Finance
Compile GL and complete all info for Finance
Maintain department and regional budgets, with focus on cost control and reporting
Management and cost control of petty cash and Checkers card for individual regions
Ensure compliance to set budgets and to reach cost savings percentages month on month
Effective management of contractors, vendors and suppliers
Supplier and contractor management
Ensure that the correct procedures are followed and that the suppliers are registered before use
Monitor SLA's and performance delivery of suppliers
Escalate poor service levels to National Project Manager
Assisting National Project Manager of BBBEE compliance and validation of year renewals and validation of validity
Assisting National Project Manager with supplier contracts and rental agreements
Identify new supplier requirements and facilitate new requests, supplier compliance management

Effective management and control of Uniform, inventory and consumables

Uniform Store - inventory management of all uniforms in store rooms.
Uniform Yearly Issue - ensure that budget schedule is adhered to and that all uniform orders are placed 6 weeks ahead of time.
Uniform Branding - ensure that additional requirements, additions, changes or exceptions are reported to National Project Manager for approval.
Uniform PPE - ensure that PPE is issued to each site where it is required and that quality is in line with the function it needs to perform.
Uniform Site Startups and New Recruits - ensure that Uniform Supplier is made aware of any new sites or additional new recruits to obtain consignment stock to ensure start of the site.
Yearly forecasting & budget preparations and reporting
Return of uniform process and disposal management
Manage inventory items according to Policy & procedure
Manage consumables stock, distribution, consumption and reporting

Effective management and control of regional vehicles

Vehicle Management Procurement - determine requirements, facilitate new requirements.
Vehicle Accident Management - receiving incident/accident paperwork from sites.
Vehicle Maintenance - approve all maintenance requests sent by AFS for G4S vehicles.
Vehicle Fuel Management - ensure each vehicle has an active fuel card and e-tag to operate.
Vehicle Rental Management - source rentals from approved suppliers for temporary replacements.
Vehicle Systems - ensure all vehicle has a tracking and camera system installed.
Vehicle Re-assessments - monitor vehicle kilometres monthly.
Facilitate Third Party Claims for all MVA/Vehicle needs
Vehicle Disposals and Transfers - work with the Fleet Department to dispose of vehicle.
Vehicle Health and Safety - ensure all vehicles have the correct Health and Safety requirements.
Vehicle Fines Management - receive fines from Head Office and process accordingly.
Vehicle Driver Management - ensure that HR has all relevant driver documents signed.
Vehicle Inspections - ensure monthly vehicle inspections are submitted by Operations.

Effective Property Management

Building Leases - assist with the renewal, cancellation or approval process for G4S properties.
Building Moves - assist with management and facilitation of moving office buildings.
Liaise with landlord on building contract changes.
Ensure H&S requirements are met and building inspections done.

Tenders and New Site Start Ups and Site Terminations

Sales Tenders - assisting with quotations for equipment, service, special uniform requests, vehicles, etc.
New Site Start Ups - capex process, contract facilitation where necessary.
Site Terminations - ensure that Operations return all equipment back from site termination.
Management of the regional office and employee requirements.
Ensure that all employees have the necessary office resources.
Supervise Cleaners, Drivers, Gardeners and ensure that their duties are fulfilled.
Manage service providers, internal and external.
Liaise with Landlord on building activities.

Effective management and control of regional and site assets and requirements

Purchasing - Sourcing of quotes from a minimum of three (3) suppliers.
Assist with maintenance of equipment and disposal.
Administration of Firearms - consolidating competencies for regional firearm officers.
Asset Management - compiling a combined inventory from all sites in the region.
Asset life cycle and ancillary cost management.

Head Office projects and assistance

Assist National Project Manager with various projects relating to: Procurement, Cost saving projects, New procedures, Company changes.

Central point for Regional IT

IT Procurement - Liaise with IT for the required quotes from Head Office IT.
Employee Tools Of Trade - completing New User Request with HR.

Internal and External Audit

Internal Audits - ensure all G4S paperwork is ready for all internal audits.
External Audits - ensure that all paperwork is ready for the yearly audit conducted by outside companies.

People management and development

Effective management of employees, in relation to specific job requirements.
Regular goal review completed to assess achievement of results.
Support, coaching and mentoring is continuously provided.
Completed development plans for each employee.
Ensure that events/activities taking place in team are effectively communicated.

Health and Safety

Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.
Report all safety incidents to the relevant people.
Comply with safety policies and procedures at the workplace.

The Ideal Candidate
Qualification and Experience

Grade 12
Relevant Tertiary Qualification in Logistics, Supply Chain, Procurement etc
Own vehicle advantageous
Minimum 5 years Managerial experience (in a Logistics function) advantageous
Knowledge of BBBEE Act, requirements and compliance advantageous
Fleet Operations, Procurement and Management Experience essential

Skills and Attributes

Computer Literate (MS Office & ChromeOS)
Strong Financial Acumen
Awareness of the market environment
Delivering strategy & performance
Driving change
Leading people
Attention to detail
Working with complexity
Managing professionally
Customer Centric
Collaborating and cooperating

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.
Package Description
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

#J-18808-Ljbffr