Receptionist

Job SummaryTo plan and coordinate the end-to-end management of reception and administrative tasks for the hospital in alignment with Group quality standards.Minimum Qualifications And ExperienceCertification in Office Administration or Secretarial studies / NQF Level 5.Conflict resolution strategiesInterpersonal skills1-2 years in general office administrationOral CommunicationWritten CommunicationCustomer ServiceComputer literacyMinimum Job RequirementsAnswer, screen and direct the telephone/switchboard.Ensure messages are relayed to the relevant individual.Answer inquiries as needed or direct to individuals best able to assist.Provide general and ad hoc administrative support as needed.Greet and welcome staff, clients, service providers or visitors courteously.Schedule appointments and organise meetings as needed.Receive, sort and pack mail and deliveries.Ensure common areas are equipped with required office supplies.Monitor the use of office equipment and supplies and replenish as required.Coordinate with maintenance for repairs when necessary.Assist in the coordination of the drivers allocated to the hospital.Deliver customer focused clerical assistance.Work collaboratively with colleagues, build sound relationships and ensure good communications.Take minutes during meetings and keep records.Assist with filing.Manage kitchen supply on a daily basis.Comply with cost controls in order to achieve section budget.Ensure any incurred costs are signed off by the head of the department.
#J-18808-Ljbffr