Receptionist / Administration Clerk

Telephones/CommunicationsJob Responsibilities:Answering telephones and directing calls to appropriate personnelRespond to inquiries and take messages as neededAssist with maintenance of telephones and telephone lines (NEC)Updating employee listsManaging all Contact Printers and CopiersLogging Calls and RepairsMonthly ReadingsOrdering of CartridgesReceptionMaintaining the reception areaMeet & Greet of VisitorsAssist with catering for guests and meetings as requiredSorting and distribution of mail receivedAdministrationProduction Administration:Creating and filling job cards & registers for production orders & maintenanceCreating new sticker templates for productionIssuing shipping tags as per required standardsProduction manager & sales P.A. overflowRequesting quotes as neededCompleting and filling of new credit applications when requiredGeneral AdministrationDaily filling of release notes and collection slipsFilling and safe keeping of necessary documentationOpening new files – Labelling & coveringPrinting, copying, scanning and laminating as requiredManual orders and assisting with other orders as requiredSending Tshwane meter readingsAssisting accounts department with affidavits and getting documents signed offAssisting HR with handling of necessary documents and notice boardDistribution of security booksAny ad-hoc duties delegated by management & directorsManaging Office SuppliesOrderingStock TakeIssuing
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