PURPOSE OF ROLE The Proposals department plays a critical role in responding to tender requests from industry with proposals that are compliant, competitive, and suitably appropriate, eventually turning into contracts. The role of the Proposals Administrator is to support Lesedi's proposals to existing and new clients and is therefore key to the submission process.
The Proposals Administrator assists with the overall coordination, preparation, and submission of all Lesedi proposals, inquiries, and quotations efficiently, effectively, timeously, neatly, and professionally. This will involve expediting the efforts of the Proposals Team and compiling the administrative sections of the proposal, ensuring compliance, and then putting the whole proposal together for submission (in printed form and/or electronic format).
KEY PERFORMANCE AREAS Monitoring and identifying new business and/or project tender opportunities on various online portalsSummarizing RFP documents/Informal requests for Go/No Go meetingsProviding administrative support during the complete proposals execution process according to procedurePreparing compliant proposals for submission, with the assistance of various individuals/teamsProposal Close-out (Wash up meetings, lessons learnt, archiving important documents)Responding to Client clarifications for submitted proposalsQUALIFICATION AND EXPERIENCE Matric / Senior CertificateSecretarial / Administrative Certificate (advantageous)Minimum 2 years relevant experienceExperience in the compilation and coordination of Tenders/Proposals/Similar (advantageous)MS OfficeAdobe Acrobat (Pro Version)MS Visio (advantageous)COMPETENCIES SKILLS: Strong organizational and IT skillsExcellent communication skillsAbility to work autonomously and use initiativeProficient in following procedures and ensuring complianceAccurate and thorough in task executionAbility to prioritize and manage time effectivelyBEHAVIOURS & PERSONAL ATTRIBUTES: Attention to detail and neatnessResults-drivenProblem-solving aptitudeAbility to work under pressure and for long hours when requiredTeam player with strong collaboration skillsDeadline-drivenHighly adaptable and flexible, able to multi-taskHigh stress tolerance levelAble to control emotions and reactionsKNOWLEDGE: Understanding of proposal compilation and coordination processesFamiliarity with tender submission requirementsKnowledge of administrative procedures related to proposal preparationShould you not hear from us within 21 days of the closing of the advert, kindly regard your application to have been unsuccessful.
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