Procurement Administrator

Minimum RequirementsMatric, grade 12 or equivalent qualificationMinimum of 2 to 3 years of experience in Procurement or Logistics CoordinatingComputer Literacy with at least the ability to work on Word and Excel in the Microsoft Office suiteKnowledge of Syspro or an accounting system will be of benefitGood attention to detailA good team player with above-average communication skills both telephonically and in personProven experience in successfully interacting with suppliers and customersThe ability to handle multiple responsibilities at the same timeSelf-driven and enthusiastic with strong procurement servicesEnglish literacy and numeracy of at least a Grade 12 levelProfessional and presentable appearanceResponsibilitiesReceive sales orders with all supporting documents from salesValidate all documentsApprove sales packs on ZOHOEnsure that the Price Exception is valid / not expiredCreate and send purchase orders to suppliers - local and foreignCheck stock availabilityReceive order acknowledgments with ETA and check the original PO with this to see any discrepancies also the entity name being invoicedWhen invoices are mailed, check that this matches the PO before it is sent to Logistics for processingClosing off orders already GRN/received completelyLiaise with suppliers to consolidate shipmentsAdvise sales on ETAsReport shipment delays to sales/LogisticsCreate POs for technical orders for spares and repairsFollow up on overdue ordersEnsuring that major suppliers mail the backlog on Friday for preparation of sales back order meeting on MondaysPrint POS report and change ETA datesKeep track of hardware orders to place orders for Velocity licenses etc., therefore planning is keyGet approval on purchases that have no sales ordersKeep track of stock to keepEnsure orders are placed in correct warehouse categoriesLoad new part numbers on SysproLiaise with new suppliers to complete credit applicationFollow up with credit notesLink sales orders with PO numbersEnsuring that virtual items balance at month end; therefore, stock ordered in that month should be invoicedDesired SkillsAdministratorProcurementSysproPurchases
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