KEY DELIVERABLESAct as a first point of contact dealing with correspondence and phone calls for the Chairman.Provide full personal assistant support by handling all correspondence and calls, drafting routine letters to a high standard, taking minutes at meetings, taking messages, and performing other administrative tasks as needed to support the Chairman.Proactively manage and coordinate the Chairman's diary by prioritizing and arranging internal and external meetings, ensuring appropriate documents are prepared and controlling access to the Chairman.Plan and organize local and international travel and accommodation, including transport arrangements when required.Draft and maintain the Chairman's Annual Calendar.Maintain an effective filing system, including emails, ensuring that documents are easily accessible to the Chairman.Provide support for Executive, Board Sub Committees, and Board Meetings by ensuring these meetings are set up in a timely manner and that logistics are arranged prior to meetings.Plan and manage key organizational events, such as Strategy meetings, as required.Assist the Chairman with conference presentations and company presentations as needed.Undertake any other appropriate duties as required to support the Chairman in fulfilling his role.Carry out all duties with complete discretion and a high regard for confidentiality.Perform any other duties relevant to the needs of the organization as directed.SPECIFIC KNOWLEDGE AND SKILLSDiscretion and trustworthiness: you will often be privy to confidential information.Tact and diplomacy.Computer literate: Microsoft Office (intermediate); Excel; PowerPoint.Organizational skills (ability to plan, delegate, and organize within defined timelines).Presentation skills.Excellent written and verbal communication skills.Attention to detail and multitasking abilities.Ability to work flexibly and occasionally after hours.MINIMUM REQUIREMENTSMatric.Relevant Diploma or Degree.Valid driver's license.Must have 8+ years of experience.Paralegal experience will be highly advantageous.
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