Personal Assistant- Cio

Key Responsibilities:Diary management: Maintain electronic diary by prioritising. Manage diary with regards to tentative bookings, confirmed bookings and cancellations.Minutes: Compiling minutes of monthly meetings.Meetings: Organise internal and external meetings - arrange venues, catering etc.Social Committee: Work with the social committee to plan events and activities in line with the objectives of the department.Documents: Manage the signature of Documents and Contracts via DocuSign.Supplier and Procurement : Manage contracts and ensure that they are in line with our Budget.Communication: Co-ordinate and manage communication within the IT Team.Reporting: Consolidate and refine reporting packs for Exco, IT Manco, and other forums.Research: Conduct research for the CIO and provide consolidated packs for review.Travel arrangements: Co-ordinate travel arrangements.Personal matters: Medical aid claims and queries, errands, subscriptions etcVisitors: Receive and screen visitors.General: Powerpoint presentations, collation of management and board packs when required, assist in organising functions in the department, assist in fielding queries and complaints to ensure client satisfaction, ad-hoc projects, re-imbursements, ordering of corporate gifts, maintenance of electronic phone book, assist with audit reports etc.Support: Assist various role-players when required eg administrative assistant. Required Knowledge, Experience and Skills:Minimum of 5 years secretarial experience at an executive levelPC literacy essential (Word, Excel and Powerpoint)Organisational awarenessSelf management Educational Requirements:Matric and relevant secretarial qualification