A leading manufacturing company in Boksburg is seeking a Junior Procurement Clerk to join their Procurement department.The ideal candidate will possess exceptional communication skills and a robust personality, capable of driving procurement processes and maintaining strong supplier relationships in a fast-paced environment.The role requires proven experience in a similar position, with the ability to manage multiple tasks efficiently and navigate high-pressure situations effectively.Minimum Requirements:Grade 12Tertiary qualification in Procurement or Logistics (An advantage).Robust and outgoing personality.Knowledge of the rubber industry and automotive tire repair consumables (an advantage).2-3 years of procurement experience.Excellent verbal and written communication skills.Ability to build relationships.Willingness to learn.Duties and Responsibilities:Establish, develop, and maintain business relationships with current and prospective suppliers.Research sources for developing prospective suppliers and for information to determine their potential.Generate clear and effective written proposals/quotations.Order processing.Update quotes and order registers on a continuous basis.Coordinate transport logistics.Request payment on outstanding and due balances.Additional Responsibilities:Take incoming phone calls from suppliers and handle them in a professional and friendly manner.Place orders on suppliers while maintaining minimum and maximum stock levels.Verify orders placed with order confirmation received from suppliers and acknowledge confirmation back to the suppliers. Any deviation needs to be highlighted and resolved.Expedite orders placed with suppliers in a timely manner.Revert to suppliers' queries in a timely manner.Research and Proposals:Use initiative to research potential suppliers through various sources.Familiarize yourself with current products used to offer equivalent solutions.Communicate findings to the respective manager.Gather pertinent information regarding the product/service that the suppliers require.Liaise with product management and technology to provide a complete technical proposal.Request pricing from the relevant business units.Ensure costing is done with the correct margin, transport allowance, and forex for the respective customer.Obtain all weights and dimensions from suppliers to allow the customer to request freight rates for carriage.ERP System Administration:Place official orders on suppliers generated via the ACCPAC system.Generate product codes in line with code-creating guidelines of the various business units.Order entry and official order confirmation for purchase orders received.GRV (receipting stock into the ERP system once invoiced for the various business units).Order Processing:Ensure that PO raised corresponds with the quote supplied.Confirm delivery lead time with the business units/suppliers.Review order confirmation received and confirmed delivery lead times.Compile document pack, supporting documentation, and the purchase order to be signed off by the internal sales manager.Complete documents pack and signed purchase order to be sent to the relevant business unit.Add new purchase orders to the order register.Technical Support:Ensure that all technical information required to generate a technical proposal is available from the supplier.Liaise with the technical manager/experts to ensure that the correct solution is provided by the supplier meeting all design criteria.Ensure physical characteristics of rubber compounds are confirmed by R&D.Complete technical support documentation.Order Register Maintenance:Maintain an order register to track outstanding orders.Follow up with the relevant division on the status of outstanding orders.Update order register and provide feedback to internal sales administrators.Inform the internal sales administrator/logistics once orders are completed to arrange shipment.Payment Requests:Communicate payment schedule/advice with the finance department.Auxiliary Activities:Be willing to work overtime or weekends for existing orders or urgent enquiries.Show respect to fellow employees.Liaise with staff from various departments regarding the procurement of raw materials, production planning, technical requirements by the customer, shipping methods, etc.Desired Skills:GAUTENGMANUFACTURINGPURCHASE ORDERS
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