Main Job Function
To provide a value adding Human Resources partnership to Management and staff in the relevant Business units. Ensure structures and processes are in place to protect the Group in terms of legislation and compliance and internal best practice.
Key Performances
1. Engagement
Provide letter of offer and letters of engagement.
Ensure all pre-employment checks are done.
Submit authorised employee contracts to payroll timeously.
Lifecycle
Ensure employee personal files are updated at all times.
Ensure leave requests are authorised and captured.
Ensure management adheres to payroll deadlines.
Provide updated contracts in the event of any changes in the employment relationship.
Termination
Conduct exit interviews at relevant levels or on request.
Ensure all terminations and resignations get to payroll timeously.
2. Ensure compliance with internal and external legislative and governance requirements
Ensure a thorough understanding of relevant legislation:
LRA
BCEA
EE
OHASA
Sectoral determination
Security Act
MIBCO main agreement
Remain abreast of changes to the above, and notify relevant parties where necessary
Oversee quarterly EE meetings
Manage internal disciplinary procedures
Oversee the preparation for CCMA & DRC matters, including pre-consulting with participants
Attend CCMA & DRC cases where necessary
3. Provide expert HR input at all levels of the Organisation
Consult with line when a position becomes available to ensure suitable replacement is made when necessary
Advertise, source or engage with recruitment providers for possible candidates
Consult and advise line managers on requests such as increases, loans, overtime pay and other non-standard benefits
Encourage cost control in relation to salaries and overtime by highlighting expenditure over budget.
Assist and support line managers in the handling of employee counselling
Prepare and communicate annual Performance Management timelines and documentation where relevant
Provide any other support required to Directors, Management and staff at all times
Oversee the administration and facilitation of the recruitment process
4. Ensure accurate and timeous completion of reports & audits monthly
Monthly completion of HR Reports
Where necessary oversee and assist with the compilation of ad hoc reports
Conduct audits on employee files and general information on an ad hoc basis
5. Lead and develop the HR team
Recruit high performing, resilient HR staff to ensure succession
Upskill HR by providing mentoring, coaching and training
6. Ad hoc projects
Conduct and manage retrenchment processes when embarked on.
Advise and assist in the engagement and onboarding of new employees in acquisitions
Develop action plans for the implementation of new projects/processes/procedures
Role Requirements
5+ Years as a Human Resources Manager
8 Years minimum HR experience
Industrial Relations
Motor/Insurance industry ideal
MIBCO knowledge
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