PURPOSE OF JOBTo provide administrative assistance to the Human Resource Manager.Key Responsibilities include:Payroll AdministrationLoad New Employees, once signed off by HR Manager and Director.Prepare Employment Contracts for New and Temp Employees, as well as updating contracts for employees that have been promoted or demoted.TerminationsCommissionDeductionsStandby and Stanfleet Import Files from the BranchesSalary Adjustments, once signed off by HR Manager and Director.Payment Requisitions for Employee refundable deductions, i.e., Cash Sale Refunds.Daily/Weekly/Monthly Responsibilities:Compile and update employee records (hard and soft copies). All information must be saved onto the Labournet portal and then filed into the employee's file.Open New Employee files and file all necessary paperwork received for employee's files. Example: written warnings, once saved on Labournet portal it must be filed in the employee's file. Sick notes, offers of promotion, Employee Information update form, etc.Company Organogram to be done and updated monthly together with the HR Manager.Ordering, cancelling and maintaining Standard Bank Petrol cards and AA cards.Keeping spreadsheet updated with new information, ensuring correct Car Allowance for Vehicle. Online system to be utilized.Incentive Bonuses to be done for all Departments, correctly, emailed to HR to check by the 10th of each month. Once signed by FM, the MD must sign off and then email to the Department Managers individually. Photos must be sent to confirm BM signature and that it has been placed on the Notice Board.Technician Efficiency Report.Typing of Job Descriptions.Updating Company Policies and Procedures Manual when necessary with the HR Manager. Ensure Branches keep their manuals updated with new policies.Placing advertisements on the online Job Search Engines for vacancies.To align CV's with Job Profiles for the relevant vacancy, shortlist candidates for HR Manager to view and interview with the respective Department Manager.To capture SETA training forms into Excel for SETA Submission.Injury on Duty submission for HO and Branches. LD HR Administrator does this for LD.Health and Safety - SHE Rep.Taking and Typing Minutes of meetings.Doing Exit Interviews for all staff before leaving the Company, Telephonically and Face to Face.General PA duties; assisting HR Manager when needed, typing minutes, letters for HR Manager to sign, HR diary management and appointments, all HR related filing, shredding of paperwork, etc.Ad Hoc duties; for example; 5 Year goals, sending out emails regarding Training and Charity events.QUALIFICATIONS, EXPERIENCE And KNOWLEDGETo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Grade 12.Must have good telephone skills, well-spoken and professional.Higher Certificate in Human Resources or 1 year experience in Human Resources.Ability to work under pressure, meet deadlines and handle conflict.Excel, PowerPoint, email, etc.Understand confidentiality.Desired SkillsHR AdministrationReportsTypingCapturingDiary ManagementTelephone SkillsPA DutiesFilingComputer LiterateDesired Work Experience1 to 2 yearsDesired Qualification LevelCertificateKindly note, if we do not contact you within 14 days, please consider your application unsuccessful.
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