Duties and Responsibilities:Allocating transactions from bank statements into Xero Accounting software for 4 entities and the directors finances.Ensuring accurate daily cash flow management.Conducting petty cash reconciliations.Monitoring compliance across all business operations.Managing expenditures to maintain budget adherence.Monitoring the financial health and well-being of the company.Handling audit year ends and audit journals and SARS monthly auditsProcessing and disbursing customer and monthly supplier payments.Maintaining monthly payment schedules.Ensuring availability of funds for debit orders.Preparing and submitting all statutory returns - VAT returns, PAYE submissions, Income tax returns, etcReconciling monthly management accounts.Submitting monthly turnovers to required financial institutionsProcessing and managing monthly payroll.Overseeing Human Resources tasks and addressing staff-related issues.Conducting Labour Law audits.Conducting all hearings and issuing warnings.Join CEO with all staff meetings and conversations taking minutesSetting up zoom meetings when neededEnsuring compliance with regulatory services, including reporting suspicious and cash transactions.Verifying all clients on an external programProviding general business and financial advice.Developing and implementing new company policies and financial procedures.Acting as personal assistant to the director.Performing general filing and administrative duties.Managing audit queries from initiation to resolution.Addressing all account inquiries.Keeping asset lists up-to-dateKeeping insurance policies up-to-date and liaising with the insurance companyOrdering new phones, laptops, iPads if and when necessaryMaking sure all company vehicles are serviced on time and licenses are renewed on timeMaking sure company vehicle logbooks are kept up-to-date and intercompany billing when necessaryStaff reimbursements when necessaryMinimum Requirement:Financial or HR QualificationOwn VehicleClear Credit and Criminal Record
