Financial & Administrative Officer

Date Posted: 11/29/2024Req ID: 40896Faculty/Division: Vice-Provost, StudentsDepartment: Student Life: Chief Administrative OfficerCampus: St. George (Downtown Toronto)Position Number: 00043393Description:About us:Student Life connects life to learning. We believe every student should have the opportunity to actively participate in university life, and to find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, making sure every student can build experiences that set them up for a lifetime of success.The Office of the CAO (O-CAO) supports Student Life, and its units, to ensure that staff have the necessary tools and resources to effectively deliver programs, services, and resources. Student Life portfolios include, Student Experience, Student Life Programs & Services, Health & Wellness, and the Centre for International Experience. Student Experience also provides institutional support and leadership on large-scale assessment and projects that enrich the student experience.Your opportunity:Under the general direction of the Office of the CAO management team, the incumbent is responsible for providing operational support to the division on all matters of finance and payroll inquiries. The incumbent works closely with Business Officers, unit head managers, the O-CAO Manager, the O-CAO Assistant Director, and the CAO to ensure business transactions comply with accounting principles of the University's financial and purchasing guidelines as well as the Division's funding rules.The Financial & Administrative Officer coordinates the day to day financial and human resource administrative operations of the departments; monitoring, processing revenue and expenses, liaising with HRIS Team, FAST, Procurement, and ensuring effective provision of support services within the unit. The incumbent provides strong support for staff as the departmental resource for finance, and payroll. The incumbent assists their supervisor with establishing procedures, and processes to enhance the operation of departments.Other duties as assigned may consist of organizing and collecting data associated with Student Life, acting as a back-up for the staff in the Office of the CAO and assisting with administrative responsibilities.Your responsibilities will include:Liaising with internal and external contacts to facilitate purchasing and/or procurement processesApplying the generally accepted accounting principles to all accounts receivable and payable transactions in accordance with the University Guide to Financial ManagementEntering salary and/or personnel information in HRIS and processing payrollActing as the first point of contact for general enquiriesLiaising with clients and vendors to resolve minor complaints and address issuesMonitoring department budget to ensure expenditures remain within budgeted allocationsKeeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirementsIdentifying and analyzing data discrepancies and taking necessary actions to correct errorsEssential Qualifications:Bachelor's Degree in Business, specializing in accounting or an acceptable equivalent combination of education and experience.Minimum three years relevant experience, preferably in a post-secondary educational institution.Demonstrated experience with financial and/or accounting and processing payroll.Experience with FIS and HRIS or other related SAP systems.Experience working with generally accepted accounting practices and principles.Experience maintaining accurate and orderly records.Experience in supporting senior management, experience providing high level administrative assistance.Strong computer skills, proficiency in Microsoft Office (Word, Excel, and Outlook) and AMS applications with particular knowledge and experience in FIS and HRIS, proficiency in using office machines (photocopier, scanner, telephone conferencing).Excellent verbal and written communication skills and effective problem solving skills.Demonstrated accounting, budgeting, financial and administrative skills.Strong organizational and time management skills.High level of service orientation and ability to deal with others tactfully; and ability to maintain confidentiality.Excellent customer service skills, meet tight deadlines, prioritize, and excellent attention to detail, a team player who shares and engages well with other staff.Must be able to demonstrate good judgment and have excellent analytical ability.Must have the ability to interpret guidelines regarding system implementation and make sound decisions independently.Knowledge of FIPPA and AODA policies.Assets (Nonessential):Experience with University policies and procedures.Familiarity with the complex Division of Student Life.To be successful in this role you will be:Multi-taskerOrganizedResourcefulTactfulTeam playerClosing Date: 12/09/2024, 11:59PM ETEmployee Group: USWAppointment Type: Budget - ContinuingSchedule: Full-TimePay Scale Group & Hiring Zone:USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.Job Category: Administrative / ManagerialRecruiter: Fiona ChanLived Experience Statement:Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact ******.
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