Main purpose of the job:To work closely with and provide high level support to SIOP Africa President and Secretary-General by acting as the first point of contact in dealing with queries and managing the administration of their day-to-day operationsLocation:Charlotte Maxeke Johannesburg Academic Hospital, Parktown, Johannesburg Key performance areas:Organise and maintain the President's and Secretary-General's diariesCoordinate and schedule relevant appointments and meetingsScreen telephone calls, enquiries or requests and handle them when appropriatePrepare agendas for meetingsAssist in preparing documents, reports, and presentationsDeal with incoming emails – often corresponding on behalf of the President and S-GManagement and maintenance of database for bank mandates and Syndicate/Divisions registrationsCreate Doodle polls, invite participants, liaise with participants' secretaries, as neededMaintain relevant office systems such as electronic and manual filing systems (including preparation for donor pre-audits)In the absence of the S-G, conduct relevant follow-ups, make decisions, and delegate work to others as per instructionBooking, coordinate and confirm travel arrangements (flights, accommodation, transport and per diems)Provide itinerary as requiredEnsure that per diems are processed timeously for each trip plannedProcess travel expense claimsRequired minimum education and training: Relevant Degree or Diploma Required minimum work experience:Minimum of 1 year Secretarial/Personal Assistant experience would be an added advantageDesirable additional education, work experience and personal abilities: Own reliable transport would be an advantageAble to use transcription software'sExceptional organizational and administrative skills with working knowledge of Microsoft OfficeComputer LiterateBe able to maintain confidentiality, tact and professionalism at all timesMust be assertive, confident and adaptableMust be self-motivatedMust be able to pay attention to detailMust be contactable after hours for any unplanned emergencies or queriesWork hours may be flexible as some of the work is globalTO APPLY:Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions.
This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL.
However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.The closing date for all applications: 16 September 2024.Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.Please note:AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.Wits Health Consortium will only respond to shortlisted candidates.
Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.AJ Personnel does not have any salary or other information regarding the position.
