We are excited to welcome applications for the above-mentioned role within our Campus Operations Department.
The requirements for this position are:
Secretarial Certificate / Diploma or equivalent
Minimum 5 -7 years working experience, with at least 3 years in a similar position working with an executive leader
Experience in working in an educational institution would be a distinct advantage
Advanced working knowledge of Microsoft Office (Outlook, Excell, PowerPoint, and Word)
Minute taking and meeting scheduling experience is essential
Excellent command of English (verbal and written communication) is essential
Exceptional planning and organisational skills, with attention to detail
Excellent one-on-one problem solving and collaboration skills
High levels of integrity and confidentiality together with emotional maturity and a professional work ethic
Mature, empathetic, and professional in dealing with staff and parents
Ability to work in a team
Ability to multi-task and provide full administrative support to the Head and other members of the operations management team
A confident individual who is responsible and able to work under pressure and handle high work volumes
Demonstrated ability to prioritise, take initiative and work independently
Flexibility to work outside of normal office hours when required
Punctual, dependable and trustworthy
Promoting the values, Christian ethos and mission of the College, as well as participating in the broader life of St Stithians College
Responsibilities include but are not limited to:
The administration and daily functioning of the office of the Head, and responding to correspondence on behalf of the Head
Diary management and co-ordination including meetings and appointments
Filling Management (Head's Office, Department Filling - Electronic and Hard Copy)
Handling and screening of telephone calls, emails, and face-to-face queries from parents, staff, and the public
Fleet Administration (Licensing of College Vehicles, Fuel Account Management, Vehicles Records and Processing of Payments)
Handling a wide range of information, some of which requires a dedicated level of confidentiality
Head's office administration – Credit Card Purchases and Monthly Reconciliation, Travel Arrangements and Internal Meetings Co-ordination,
Administration and Processing of Insurance Claims and Fines
Drafting of reports, communique, and correspondence on behalf of the Head
Secretary of the Planning and Development Committee (Committee Administration, Minutes, Bookings and Coordination)
PV Plant Administrator (Record keeping, Monthly Reconciliation, and PPA Support)
Interacting with parents, staff, alumni, and the broader Saints community ensuring high levels of diplomacy, tact, and respect in all interactions
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