JOB DESCRIPTION Broad Business Development role with a focus on marketing and events, as well as supporting the Johannesburg Business Development Manager and wider International Markets Business Development Team.Responsibilities include but are not limited to: Events?Plan, coordinate and produce physical events (inhouse and at external venues) and virtual events for the Johannesburg office and wider Africa Group as and when required?Assist with event logistics including venue hire, food, décor, entertainment, marketing materials, audio-visual, email communications, onsite facilitation and post-event reporting?Create and edit event lists, invitations, materials and signage?Track and report expenditures against budget?Conduct pre and post event evaluations and report on outcomes?Conduct research of vendors and venues and propose options for events?Draft, format and send email communications to promote firm events using Vuture - the firm's email platform?Develop, update and maintain event email distribution lists using firm'sInteraction system?Prepare program materials including presentations, handouts and name tags, as well as promotional items/giveaways as requested?Provide onsite support at firm events, including setup and breakdown, registration, speaker assistance, venue and vendor coordination?Prepare RSVP, attendance and survey summary reports?Post events to internal and external websites?Maintain event documents including event calendars and forms?Maintain an up-to-date calendar of client events in South Africa?Regular updates to the 'Africa events' spreadsheet of upcoming events/ sponsorships ?Writing intranet stories after key events Marketing & Communications:?Assist in coordination of HSF's participation in, and sponsorship of, local and national conferences.
Responsibilities would include handling lawyer reservations or RSVPs, and coordinating and submitting advertisements, giveaways, logos, and other materials as needed for sponsorships and other external activities.?Assist in client and market research to help BD manager proactively identify opportunities?Preparation of innovative client materials and campaign role outs?Co-ordination and distribution of client briefs/legal updates?Liaising with PR agency on possible PR opportunities Reputation enhancement, brand & profile: ?Internal distribution of Johannesburg office news alerts ?Assisting with marketing collateral (brochures, advertising material) with design team ?Support Business Development Manager in preparing legal directories and award submissions?Assist on content creation and editing for Africa blog, LinkedIn pages, and ensuring timely uploads are donePitches, proposals and tender submissions:?Liaise with Business Development Manager on Johannesburg offices pitches, both pitches led by the Johannesburg office, and providing input for global pitches?Update pitch log and ensure pitches are stored in systematic way in pitch library?Updating of our global credential management systemManagement of information, projects and finance administration:?Arrange photographs for new joiners?Arrange website CVs for new joiners?Ensure marketing administration is completed (including invoices, ordering marketing collateral, printing brochures etc.
)General Business Development Support:Provide Business Development support to the Johannesburg and wider International Markets Business Development team as and when requiredQualifications, skills and experience?Degree educated or similar level?Five years' marketing/events/business development experience in a professional services firm, although we will consider candidates with less or more experience providing, they meet the required competencies?Exposure to marketing within a corporate or professional services environment is desirable.?Candidates with a strong knowledge of the South African legal and business market would be favoured?Advanced MS Office skills - in particular Word, PowerPoint and Excel skills?Experience in composing own correspondence, internal and external documents and working with large schedules and documents?Database experience - InterAction experience desirable.
Experience with virtual event production and platform/tools required.
Experience with email marketing software preferred.?Experience with website content management systems and HTML a plus?Excellent writing skills, attention to detail and commitment to quality are pre-requisites?Excellent organisational skills and high levels of accuracy Strong organizational abilities.
Excellent project management skills; must be capable of working well under pressure in a fast-paced, deadline-driven environment.?Ability to liaise confidently and build relationships with people of all levels?Has an agile approach to workload and demonstrates flexibility to meet the demands of an international legal firm?Well-developed persuasive and diplomacy skills with the ability to constructively challenge as needed?Ability to be self-sufficient but also able to leverage internal network as neededCreative with a willingness to consider ways beyond the status quo.Applications will close on the 18/10/2024.
