Admissions And Recruitment Assistant

Details of the offer

Date Posted: 11/11/2024
Req ID: 40632
Faculty/Division: Faculty of Information
Department: Faculty of Information
Campus: St. George (Downtown Toronto)
Position Number: 00051367
About us:
The Faculty of Information at the University of Toronto is a research-led Faculty, educating the next generation of leaders in information scholarship and the information professions, both established and emerging. Our researchers and graduates are recognized for their innovation, experimentation, human-centred perspectives and commitment to community.

The Faculty currently offers two Master's degree programs, namely, a Master of Museum Studies (MMSt), and a Master of Information (MI), as well as a Combined MI/MMSt Degree Program (CDP). The Faculty also offers a PhD program and in 2019 it introduced a Bachelor of Information (BI) program. MI Students can specialize in one or two concentrations including Archives and Records Management, Library and Information Sciences, Information Systems and Design, User Experience Design and Human-Centred Data Science.

A top tier school, the Faculty of Information is consistently ranked in the top five Library and Information Management graduate programs by the QS world university rankings.
Your opportunity:
The Office of the Registrar and Student Services team is the student-facing administrative unit that consists of Recruitment and Admissions, Registrarial and Advising Services. Reporting to the Assistant Dean, Registrarial and Student Services, the Admissions and Recruitment Assistant is responsible for providing support for all administrative functions of the admissions and recruitment team, including transcript assessments and data entry, supporting events, responding to applicant inquiries, processing applications, and assisting with records management for the programs in the Faculty. The incumbent will also receive direction from the Associate Registrar, Recruitment and Admissions when completing daily tasks and responsibilities.
Your responsibilities will include: Providing detailed information regarding admission requirements to prospective students and applicantsResponding to routine admissions and awards enquiries and referring complex enquiries as appropriateChecking completeness of admissions documentationReviewing and assessing student applications for admission into the programCalculating student grades using Excel-based formulasMaintaining documentation relating to applications and admissionsCreating and updating student recordsEssential Qualifications: Bachelor's degree or acceptable combination of equivalent education and experienceMinimum two years of experience providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlinesBasic understanding and knowledge of educational systems and international and domestic credential assessmentDemonstrated experience with degree and program requirements on admissions in a post-secondary institution or division.Excellent problem solving and analytical skills, with the demonstrated ability to make sound decisions in a fast-paced environmentDemonstrated time management skills and organizational skills with the ability to effectively prioritize, multi-task and organize work in an environment with frequent interruptions, and ability to meet deadlines.Proven ability to review and process large amounts of data and information with minimal errorsIntermediate computer skills in MS Office (e.g. Word, Excel, and Outlook), Adobe Acrobat, ROSI/ACORN or an equivalent academic record systemBasic experience or understanding of an applicant management system, such as SLATE or comparable system.Strong team player with an ability to take direction and initiative when neededDemonstrated knowledge and understanding of needs and challenges of diverse student populationsDemonstrated tact and professionalism to handle delicate situations; high degree of confidentiality; proven attention to detail and accuracy, familiarity with university's resources for studentsFollow rules and procedural processes related to Freedom of Information and Protection of Privacy Act (FIPPA)To be successful in this role you will be: OrganizedProactiveSelf-directedTeam playerClosing Date: 11/22/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Notes: This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines.
Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement:The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities.
Accessibility Statement:The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

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