Date Posted: 11/28/2024Req ID: 40884Faculty/Division: Faculty of Arts & ScienceDepartment: School of the EnvironmentCampus: St. George (Downtown Toronto)Position Number: 00056403About us:The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.The School of the Environment serves as an interdisciplinary centre for environment and sustainability education, creating new knowledge, training future leaders, and contributing to positive environmental and social change from the local to the global scale. Our goal is to foster positive change for a sustainable future through interdisciplinary research, teaching, and collaboration.Your opportunity:The Administrative & Project Coordinator will be responsible for planning and coordinating the implementation of initiatives, directives, and special projects associated with the research associate director and academic director portfolios and in response to related, identified priorities of the School. This role will act as a project coordinator and liaison between the academic director, the department manager and the associate directors. They will provide related administrative support in matters relating to a variety of programs, committees, and working groups as assigned.Your responsibilities will include:Executing assigned tasks according to production schedules and project plansBuilding and strengthening relationships with stakeholders and partners of strategic importanceCo-leading project initiatives and serving as a liaison across portfolios for multiple projectsTracking and collecting information on project progressInforming senior staff of impending deadlines, concerns or setbacksGenerating reports, providing analysis and abstractsWriting routine documents and correspondence, proofreading, checking content for accuracy and appropriate toneDirecting a small group in a limited area, including responsibility for scheduling and/or workflowEssential Qualifications:Bachelor's Degree or acceptable combination of equivalent experience.Minimum five (5) years of relevant experience with administrative and project coordination, with a minimum of one (1) year in a university environment.Experience with organizing, scheduling and tracking multiple projects and timelines.Experience facilitating and supporting working groups and committees, including minute taking, preparing agendas and supporting material, and delivering presentations.Experience with data coordination and reporting, including working with databases and conducting analysis.Experience writing communication material, including correspondence with faculty, staff, and students or equivalent audiences.Advanced skills in Microsoft Office Suite including Teams, Outlook, Excel, Word, Access, PowerPoint, Planner and SharePoint.Strong planning, organizational, analytical, time-management and problem-solving skills, with ability to adapt to changing priorities.Strong and accurate data entry, word-processing and keyboarding skills.Demonstrated ability to design and deliver engaging presentations.Excellent verbal and written communication skills with demonstrated ability to explain process and procedures accurately and effectively with a wide and diverse range of people.Proven understanding and application of equity, diversity, and inclusion principles in a university environment.Strong customer service orientation and effective interpersonal skills to engage with students, staff, and faculty with professionalism and tact.Discretion in handling confidential information.To be successful in this role you will be:ArticulateMulti-taskerOrganizedResourcefulSelf-directedTeam playerPlease note that this is a term position until December 2027.Closing Date: 12/09/2024, 11:59PM ETEmployee Group: USWAppointment Type: Budget - TermSchedule: Full-TimePay Scale Group & Hiring Zone: USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147.Lived Experience Statement:Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.Diversity Statement:The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities.Accessibility Statement:The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
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