Administrative Assistant: Scm

Job title : Administrative Assistant: SCM
Job Location : South Africa,

Deadline : January 03, 2025

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  Key Responsibilities:  Reporting to the Manager: Planning and Performance, the incumbent will:  Attend to enquiries from Business Units requesting to procure goods and services.  Assist Supply Chain Management staff with general office duties upon request.  Coordinate and schedule meeting appointments as requested.  Take minutes during departmental meetings.  Assist with distribution / preparation of documents / correspondence.  Purchasing and maintenance of stationary stock level.  Capture and update inventory list on pastel. Produce the monthly usage report for Finance manager.  Travel and accommodations bookings for procurement department.  Correspond with vendors regarding their database registration and any other procurement enquiries.  Create Purchase Requisitions for Supply Chain Department.  Request for quotations. Issue of purchase Orders and get Procurement manager to approve.  Closing of tenders. Issue tender numbers sequentially.  Record the tender status on the departmental board.  Record contract and alert contract manager about the expiry date.  Maintain contracts documentation, track and follow documentation through the contracting processes to ensure completion.  Verify delivered goods according to Purchase Order. Contact vendors for any variations on goods delivered.  Keep records and database updated on a regular basis and ensure system compliance and procurement policy is adhered to.  
Qualification and Experience:  Diploma in Administrative Management.  Must have at least 2 – 3 years administrative experience preferably in finance department.  Knowledge of procurement processes and database management.  Computer literacy, Microsoft office suite – Intermediate.

Administrative / Management  jobs