Administrative and Graduate Program AssistantDate Posted: 11/29/2024Req ID: 40891Faculty/Division: Temerty Faculty of MedicineDepartment: Department of Pharmacology and ToxicologyCampus: St. George (Downtown Toronto)Position Number: 00052458Description:About us:The University of Toronto's Temerty Faculty of Medicine is a global leader in research and education, spanning clinical medicine, basic science, and rehabilitation sciences.Your opportunity:The Department of Pharmacology & Toxicology offers training in pharmacology and toxicology. As Administrative and Graduate Program Assistant, you will support the day-to-day administrative and financial functions in the department, including processing financial transactions, answering enquiries regarding admissions and financial awards, and generating reports.Your responsibilities will include:Providing academic administrative support by relaying information about faculty requirements, structure, policy, and procedures.Addressing admissions and awards enquiries, monitoring student degree progress.Formatting and collecting data for reporting on funding accounts for grants and contracts.Assisting with financial processing including cost estimates, purchase orders, and accounts payable.Editing content for brochures, newsletters, websites, and/or handbooks.Coordinating course schedules and providing course materials as needed.Essential Qualifications:Advanced College Diploma (3 years) or equivalent experience.Minimum three years of related administrative and financial experience, preferably in a University or teaching hospital.Experience providing student services and course support to an academic program.Demonstrated experience with creating and updating records, generating reports, and maintaining databases.Experience with maintaining filing systems and verifying the accuracy of content.Demonstrated experience with processing financial transactions.Experience with coordinating funding application processes and collaborating on budget.Strong written and verbal communication skills.Advanced working knowledge of MS Office and related software.Excellent time management and organizational skills.Sensitivity to diversity and excellent judgment on confidential issues.Assets (Nonessential):Knowledge of Slate, eMarks, Sharepoint, web management (Drupal) and Mailchimp.To be successful in this role you will be:AccountableOrganizedResourcefulTeam playerClosing Date: 12/11/2024, 11:59PM ETEmployee Group: USWAppointment Type: Budget - ContinuingSchedule: Full-TimePay Scale Group & Hiring Zone: USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319.Lived Experience Statement: Candidates from diverse communities are encouraged to apply.Diversity Statement: The University of Toronto values diversity and encourages applications from individuals of diverse backgrounds.Accessibility Statement: The University strives to be an equitable and inclusive community and provides accommodations for applicants with disabilities.
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