Job Description
Administration and Compliance:
Maintain an updated debtors age analysis
Ensure Management is alerted of any problems
Ensure credit notes and write offs are passed according to policy and the DOA
Ensure accurate compliance with VAT legislation
Asset Accounting:
Ensure 100% accuracy at all times when dealing with Company assets
Risk Management:
Ensure that internal controls and company policies are adhered to and assist in testing of compliance
Ensure passwords remain confidential at all times
Doubtful debts to be monitored and reported immediately to Management
TransUnion checks are done for all new customers and whenever an increase in credit is required
Ensure credit references are checked
Caution or stop sales to high risk customers
Position Overview
To effectively administer control of all debtor accounts by ensuring that the credit application process is adhered to, payment deadlines are controlled, minimizing bad debts and reducing possible risks whilst maintaining positive customer interactions.
Specific Role Responsibilities
Financial Reporting:
Ensure reporting deadlines are met
Debtors days outstanding to meet Company standards
Banking to be done daily – Process and allocate payments accurately to Customers and accounts
Ensure all account allocations are accurately processed – over and under payments are resolved timeously
Ensure staff debtors are processed monthly
Ensure Debtors controlled are within credit limits
Ensure that debt collections where legal proceedings have occurred are monitored regularly
Journal entries recorded are approved per the DOA and with relevant documentation attached
Settlement discounts are only applied to accounts paid within their credit terms
Reconciliation of ledgers are kept up to date and cleared monthly
Prepare and submit the bad debt schedule weekly and monthly for review
Ensure weekly and monthly reports are sent out within set deadlines (i.e. cash sales, vehicle debtors, JR1, Mobilo accounts etc.)
Ensure Debtor statements are sent out within set deadlines
Ensure an effective interface between Dealerships, Departments and Customers
Ensure all interaction with customers are professional and courteous
Qualifications and Experience
Minimum Grade 12
1-2 years' experience in a similar function/role/position
Computer Literacy (preferably Kerridge experience)
Proficient in Ms Office especially Ms Excel
Skills and Personal Attributes
Integrity
Self-driven
Team Work
Deadline driven
Follow through skills
Ability to cope under pressure
Interpersonal skills (emotional maturity / cross functional collaboration)
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