Full Job DescriptionBMW Rosslyn PlantDuties & Responsibilities:Responsible for scheduling and preparing for meetings and events hosted or attended by the team.Managing the office and the space, making it welcoming and a collaborative place to work.Managing company correspondence, including phone calls, emails, letters, filing, and packages.Organizing meetings, scheduling appointments, and overseeing catering during company events.Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations.Completing the travel booking (tickets, hotel, etc.) and reimbursement process for each employee.Preparing office supplies and applying for related office software for new employees.Registering, logging, and maintaining a correct record of all office equipment and asset reports.Assisting HR in arranging interviews and receiving interviewees.Assisting HR in arranging attendance registering records.Implementing work requirements and policies in accordance with headquarters standards.Responding to enquiries from customers, staff, and line managers in a timely manner.Collecting all invoices related to office operations and following the internal payment process.Keeping record of contract validity for any services related to office operations and notifying the line manager 3 months ahead of expiry date to ensure internal compliance.Desired Experience & Qualification:Grade 12 or higher will be beneficial.Min. 2-3 years proof track record of secretarial working experience.Computer literate: MS Outlook (advanced level), Word (intermediate level), Excel (moderate level), MS Teams and Zoom (intermediate).Experience in office management and secretarial skills.Disciplined and presentable.Ability to listen and understand orders.Highly motivated, detail-oriented, and good communication skills.Team player, problem solver, and deadline driven.Driver's license (essential).Job Type: Full-time
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