What Are We Looking ForOur Administrative Analyst will be able to demonstrate the following characteristics:Highly organisedExtremely detail orientedPro-activeTeam playerMulti-taskerProblem solverStrong communication skillsAbility to adapt and deal with ambiguity and fast-paced environmentWillingness to learn!High level of discretion required due to confidential nature of the roleRelevant ExperienceUp to 2 years in similar roleWhat Can You Expect To Be DoingThe focus of this role will be to support day-to-day administrative and operational activities, examples of these include but are not limited to:Drive day-to-day administrative activities relating to our project and resource management tool including but not limited to:Timesheet tracking – includes weekly review of timesheets to ensure they have been submitted on time for reporting and following up with our team as requiredHoliday reconciliation – includes monthly reconciliation of time off booked, mid-year review of outstanding holiday allowances and updates to our resource management system as requiredProject & internal time recording – includes weekly review of time recorded against project and internal codes to capture and make amendments to any incorrect timesheet bookingsWorking with the Operations Principals to support the administration of Employee Share Purchase and Options plans, including:Managing quarterly and annual enrolments in both plansPreparing relevant updates to our share management platform including new grant files, leaver files, monthly purchase files, etc.Preparing for annual share vesting events, working in close collaboration with the finance teamSupporting the Options exercise process, and preparing relevant monthly reporting for payroll purposesManaging employee queries and providing support on our share management platformSupport selected payroll administration activities, including uploading monthly pension contributions into our pension platformAct as point of contact for Consulting team on all operational administrative mattersRefresh policies, in partnership with Legal, and rolling out across the businessWork with our Office Manager to ensure a great office environment for our team and guestsSupport of Contract Administration and Management, including contract renewals and consolidation of suppliers across Group entitiesPlus, many other administrative and operational tasks!
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