We are seeking to employ x2 permanent Booking Clerks in our UPD Cape Town (Montague Gardens Distribution Center). The candidate will report to the Inbound Supervisor.
Purpose: Responsible for coordinating inbound shipments of pharmaceutical products, ensuring accurate scheduling, and optimising efficiency in receiving operations.
Job Objectives: Coordinate Inbound Shipments: Schedule and coordinate the receipt of pharmaceutical products from suppliers, ensuring alignment with inventory needs and operational capacity.Communicate with Suppliers: Maintain regular communication with suppliers to confirm shipment details, resolve discrepancies, and ensure timely delivery of products.Optimise Receiving Operations: Work closely with warehouse personnel to optimise receiving processes, minimise delays, and ensure efficient handling of incoming shipments.Manage Documentation: Ensure accurate documentation of inbound shipments, including bills of lading, packing slips, and other relevant paperwork, in compliance with regulatory requirements.Monitor Inventory Levels: Collaborate with inventory management team to monitor inventory levels and anticipate future demand, adjusting inbound schedules as necessary to maintain optimal stock levels.Resolve Issues: Proactively identify and address issues related to inbound shipments, such as delays, shortages, or damaged goods, working with suppliers and internal stakeholders to find solutions.Maintain Compliance: Adhere to all regulatory requirements and company policies related to inbound logistics, including safety regulations, quality standards, and Good Distribution Practices (GDP).Job Related Skills: Microsoft Office SuiteCommunication (verbal and written) skillsBasic numeric skillsAccuracy and attention to detailJob Related Knowledge: Essential: 1 - 3 years buying administration experience with inbound logistics, scheduling, or supply chain coordination, preferably in the Pharmaceutical or healthcare industry.Exposure to a high volume FMCG / Wholesale environmentExperience: Qualification in Supply Chain Management will be advantageousAdhering to Principles and ValuesPlanning and OrganisingDelivering Results and Meeting Customer ExpectationsDeciding and Initiating ActionRelating and NetworkingPersuading and InfluencingWriting and ReportingApplying Expertise and Technology
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