To manage and maintain all warehouse administration effectively and efficiently and assist the warehouse operations team. Duties include: Operations / Administrative Responsible for delivering an excellent warehouse service to external / internal clients by adhering to Company policies and procedures as well as client SOP's Ensure that all statutory requirements are met in accordance with Company processes and procedures Assist and resolve all external / internal client queries Responsible for all administrative duties and document control in the warehouse - Recording of all warehousing cargo / stock onto the warehouse management system as per the Company procedures All GRV's, delivery notes, invoices and received confirmations are stored as per the Company procedures Ensure that all damages are recorded as per the company procedures Ensure that the warehouse management system is real time to physical stock movements Ensure pick slip are created in the warehouse management system as per client requests Ensure that dispatch notes are created in the warehouse management system when picks are done and finalised Ensure that stock takes are done as per client SOP as well as assisting with capturing of stock take counts Ensure collection / delivery notes are created in the warehouse management system as requested from time to time Ensure all system generated documents / all warehouse release documents (POD's) are stored under EDOCS in the warehouse management system Ensure monthly billing is done on time and shared with external / internal clients Ensure all bond store processes and procedures are adhered to as per the legislative requirements Ensuring that the bond register and physical bond books are updated in real time Investigate stock variances (missing / over stock balances) Ensure that airfreight cargo has been released on time. Should cargo not be released, stated warehouse process to be initiated Financial Management / Invoicing / Reporting Assist with creating supplier purchase orders from time to time Assist with preparing supplier invoices for payment Responsible for strictly maintaining and accurate invoicing for warehousing and transport clients Ensure that all original invoices are forwarded immediately to external / internal clients with supporting documents Manage WIP's and accruals on a weekly basis Assist external / internal clients with reporting as and when requested Assist and manage job losses Assist and prepare credit notes Manage Customer Relationships (External / Internal) Ensure that strong relationships are built with external / internal clients Ensure efficient, effective and quick communication as per Company policies Understand and meet all external / internal client requirements / SOPs Minimum Requirements: Matric High level of computer literacy Experience within the warehouse environment