Training Academy Manager (Admin & Planning)About the job Training Academy Manager (Admin & Planning)Key purpose:The purpose of the role is to assume full responsibility and accountability for all administrative and planning related matters relating to the Training Academy.Duties and responsibilities:Planning of annual training needs in accordance with: Expiry date of licences i.e.
dangerous goods, crane, and all types of lifting equipmentABC AssessmentsAll related training on offer within the scope.Monitoring of all expiry dates of all forms of licences and plan training in accordance.Ensure training is planned to optimise the utilization of Trainers and to limit Saturday training cost and time off in lieu off overtime for Trainers.Schedule annual planning meetings and ensure training is agreed to and communicated.Ensure buy in from management to make staff available for training.Where staff are off sick / leave accommodate the staff into other training dates in the planned schedule especially where licences are close to expiring.Keep close record to ensure that all training requirements.Work closely with management to ensure training is conducted with limited operational disruption.Liaise with management to ensure that AdHoc training needs are met as and when requiredEnsure that SOP is followed closely when requested to perform training for external parties such as clients.Ensure training is approvedEnsure that all Trainers conduct capturing on a daily basis of all training conducted for the day including new assessments.Provide month end reports from the system ensuring at all time credibility and accuracy of all records.Continuously scrutinize the system to suggest enhancements and changes that would ease monitoring and reporting.Provide month end reports to each BU / Branch providing feedback on training plan and progress made.Provide a monthly report detailing all invoicing done for the month and year to date.Build a solid relationship with the providers to ensure optimizationEnsure certificates are issued timeously well in advance prior to expiry dates of licences.Quality check certificates for accuracy.Distribution of certificates to attendees ensuring a register is kept of all certificates issued.Ensure the establishment of a proper filing systemEnsure that all records are up to dateEnsure filing is done weekly and no backlog occurs.Provided input into the monthly report detailing all training stats and areas of concernContinuously provide feedback to the business on findings.Ensure that staff discipline is maintained and working hours are adhered to.Manage the consumables for the departmentMonitor leave of Trainers and time off in lieu of overtime.Tertiary qualification highly advantageous.Advanced Excel Skills to aid in the planning processMS Project will be highly advantageousProject Management qualification will be highly advantageous.Role is suited to a mature experienced manager.At least 10 years management experience.Management of staff and disciplinary process skills essential and non-negotiable.Ability to motivate staff to ensure optimum service delivery to the businessHighly skilled manager required who is able to plan, coordinate, manage, control and direct the activities of the department.Compliance is essential and strong admin and record keeping skills are required.Skills required:Ability to take corrective disciplinary action as and when required.Manage staff in terms of time keeping and the training schedule.Strong manager required with strong interpersonal skills and at least 10 years + management experience of staff.Driven individual who can work independently and provide feedback upwards.
There is no room for any individual who expects to be managed.Own reliable transportAbility to work overtime including Saturdays.
Normal working hours are 7 to 5.
Role not suited to a clock watcher.Ability to travel at short notice across SA.
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