Job Description:
• Building and maintaining relationships with key stakeholders.
• Managing the overall bid process, establishing timelines, and allocating resources effectively.
• Collaborating with legal and commercial teams to negotiate and finalize contracts and agreements.
• Conducting risk assessments and identifying potential risks.
• Leading and developing tender documents, including compiling necessary information.
• Working closely with cross-functional teams to gather relevant information and develop compelling proposals.
• Maintaining accurate records of tender activities and preparing reports on tender outcomes.
Buyer Duties and Responsibilities:
Buyers perform market research, product tests, evaluations, and analyze competitors to determine what products are featured in stores, catalogs, and online marketplaces. They often have the following responsibilities:
• Developing an effective and accurate system for monitoring purchase orders.
• Delivering a weekly purchase order report to supervisors that indicates the invoice number for all closed orders.
• Working within the management team to ensure that all deliveries satisfy the assigned orders and reporting any back ordered or missing products.
• Assisting the Supply Chain Manager with maintaining inventory levels and materials on a regular basis.
• Effectively communicating with the management team to ensure all orders are accurate.
• Providing all the Procurement support to the relevant office/division following the Procurement procedure.
• Handling the Request for Quotations (RFQ) processes for the division and relevant categories.
• Participating actively in the supplier selection and undertaking performance reviews.
• Negotiating contracts with suppliers to make business savings.
• Ensuring that the goods & services purchased are in accordance with the Purchase Requisition (PR).
• Purchasing goods from approved vendors only as per the Vendor Control procedure.
• Assisting in sourcing products/services and evaluating new vendors.
• Drawing outstanding purchase order reports.
• Confirming contract and price queries.
• Preparing compliant purchase orders.
• Adhering to all Company policies and procedures.
• Acting as an interface between suppliers and other relevant departments and communicating any supply problems which may impact business operations.
• Monitoring and advising on any issues which may present risk or opportunity to the organization.
• Monitoring market trends, competitor strategies, and market suppliers.
• Maintaining a professional relationship with suppliers.
• Operating with the highest standards of integrity.
• Performing any other duties required by your designated manager.
Qualifications and Skills:
• Must have a bachelor's degree in business administration or related field.
• Minimum of 3-4 years of leadership experience in Bid/Tender Management.
• Knowledge of Public Procurement Contracting and Tendering Principles.
• Must have at least 3 years' experience in responding to Tenders.
• Must have at least 3 years' experience in Vendor/Supplier collaborations.
Job Type: Full-time
Application Question(s):
Do you have Tender/bidding experience?
Education:
Diploma (Preferred)
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