Our client in the Food manufacturing sector based in Pinetown is looking for a Temporary Receptionist to join their friendly vibrant team.
Minimum Requirements: Must have Matric Skills: Strong communication and interpersonal skills, with the ability to interact effectively with a diverse range of individuals.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) advantageous.
Organization: Excellent organizational and multitasking abilities.
Strong attention to detail and the capacity to handle various tasks efficiently.
Professionalism: High level of professionalism, including a professional appearance and courteous demeanour.
Ability to handle sensitive information with discretion and maintain confidentiality.
Adaptability: Ability to adapt to changing priorities and handle unexpected situations calmly and effectively.
Key Responsibilities Front Desk Management: Serve as the first point of contact for visitors, clients, and employees, ensuring a welcoming and professional environment.
Call Handling: Answer, screen, and route incoming phone calls with clarity and efficiency; take accurate messages and relay them promptly.
Visitor Coordination: Manage visitor sign-in procedures, issue visitor badges, and inform relevant staff of arrivals.
Ensure compliance with security protocols.
Appointment Scheduling: Coordinate and schedule meetings, conference rooms, and appointments.
Confirm and communicate schedules to participants.
Mail and Package Handling: Receive, sort, and distribute incoming mail and packages; prepare outgoing mail and arrange for courier services as needed.
Administrative Support: Perform general administrative tasks such as data entry, filing, scanning documents, and maintaining office supplies inventory.
Office Maintenance: Ensure the reception area is clean, organized, and presentable at all times.
Address any issues promptly to maintain a professional appearance.
Customer Service: Provide exceptional service to clients and visitors, addressing inquiries and resolving issues with a positive and helpful attitude.
