The Senior School Administrator is responsible for all Pebbles Project, Hemel-en-Aarde Education Project administrative tasks. The Senior School Administrator works alongside the Principal to lead effective communication, to ensure functional administration and daily operations, and ensure effective implementation of organizational and project-based structures.
Duties: Administration To oversee project-based administration.To manage service agreements with service providers and ensure services are rendered timeously.To ensure the implementation of all laws, regulations, policies and procedures.To ensure compliance certificates remain up-to-date.To manage and implement management systems (internally and externally).To take responsibility for financial management, including but not limited to, the effective management of fees, petty cash, purchasing, statements and the application of the financial policy.To manage project-based inventories.To take responsibility for learner enrolment and registration.To assist the Senior Management Team and the Programme and Service Managers with the collection of relevant and appropriate data.To perform any additional ad-hoc duties, as requested by the Principal, Programme/Service Managers and Senior Management. Facility Management To take responsibility for the facilities maintenance, repairs and upkeep.To monitor the safety and cleanliness of interior and exterior areas.To oversee the maintenance of the lawn, vegetable garden, pruning trees and play areas.To ensure the water filtration and septic tank systems are serviced and working effectively.To liaise with service providers regarding sanitation requirements and pest control.To ensure all safety protocols are implemented.To communicate all security related matters with the service provider.To manage keys and access control to the property.To perform routine maintenance inspections. Health and Safety To oversee Health and Safety and ensure compliance.To conduct Health and Safety inspections.To conduct regular evacuation drills, service fire extinguishers, and arrange first aid and fire training. Staff Management To effectively lead a team of approximately 6 - 10 staff members (this includes junior administrator, cooks, cleaners, drivers and groundsman).To facilitate staff professional development through a consistent weekly observation and coaching cycle.To manage and support direct reports (i.e., teachers), including onboarding, managing performance and developing staff capability through mentoring and training.To assist with industrial relations when required, under the guidance of the Human Resources Manager. Stakeholder Engagement To liaise and maintain positive relationships with stakeholders (communities, staff, parents, service providers, donors, farm owners, NPO partners and government departments). Fleet and Logistics Coordination To manage the fleet of vehicles, including licensing and maintenance.To follow-up on the weekly vehicle inspections done.To manage transport schedules for all activities and to coordinate the driving schedule.To check the vehicle log sheets and report any irresponsible or concerning driving behaviour/damage. Requirements: Preferably a Diploma in Administration or any related field.At least 3 years work experience in a similar role.Human Resources (HR) work experience or knowledge of HR principles.Work experience in the NPO sector would be advantageous.Fluent in written and spoken Afrikaans and English.Must have a valid driving license and own reliable transport (please note: location of project is on a farm with a dirt road).Must be prepared to obtain a code 10 driving license and drive a passenger vehicle.Advanced computer skills.Ability to pay attention to detail, plan and prioritise work.Strong interpersonal and communication skills.Skilled in handling relations with staff, parents, learners, regulatory bodies and the public.Strong problem-solving skills.Proven Leadership: a demonstrated ability to lead team members and get results through others.Clear criminal record. Critical Performance Areas Administration.Facility Management.Health and Safety.Staff Management.Stakeholder Engagement.Fleet and Logistics.Project Culture. Applications close the 19th July 2024
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