A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented Senior Client Administrator in the Eastern Cape.
The Senior Client Administrator is responsible for managing the day-to-day functions of the MSP model at the DC in terms of Administration and Financials.
Matric / NQF level 4 with Accounting Degree/Diploma in Administration or Financial field or similar 2 - 3 yrs experience in an administrative/financial role essential Microsoft Outlook (Excel, Word, PowerPoint) intermediate to advanced skills Microsoft AX 2012 experience advantageous Experience in retail / distribution / TES advantageous (preferred) Possession of a valid driverâ€TMs license and own car essential GENERAL ADMINISTRATIVE Attend interviews when required by the Client Ensure all Adfusion staff files are up to date; Ensure that employees at the DC are aware of the policies and procedures related to any HR matters; Check Attendance registers for Admin staff.
REPORTING Update Weekly and Monthly Reports Update TES, ICS services report for Shoprite and ACMS; Compile daily reports for Shoprite related to invoices and statements INVOICING Ensure all recommended gap requirements are stipulated on the vendor invoices Facilitate the management report (Invoice Control Sheet) to Head Office Ensure that all invoice queries relating to Assignee Clerks are resolved Ensure that all invoices are processed; Facilitate any credit notes if there are any Ensure that auditing for the agency files are in order before Shoprite audits Ensure that all agencies adhere to Shopriteâ€TMs requirements regarding documentation Attend to all agencyâ€TMs issues with Shoprite and facilitate meetings Update all outstanding orders for Shoprite Process all MBS Cross Shifts Update MBS Register and payments Reconcile statements together with the invoices processed against the age analysis for payments Ensure Time Sheets are signed off by the relevant parties Ensure that provision is made on all outstanding orders Ensure all pakkies are in order with Shopriteâ€TMs requirements Check all manual time sheets or shifts sheet for the agencies for payroll and have them signed off Ensure all overtime hours correspond with all WFM systems Liaise with the agencies should any issues arise relating to the weekly invoices Reconcile payments for Abuse verify invoices with Head Office Attend to all requests from Regional Operations Managers Reconcile statements with invoices processed Check and maintain all new vendors Adhere to all Shopriteâ€TMs finance requirements from ACMS Attend to all Shoprite queries Ensure all Shopriteâ€TMs statements are processed REPORTING Update Weekly and Monthly Reports Update TES, ICS services report for Shoprite and ACMS Compile daily reports for Shoprite related to invoices and statements OTHER SPECIAL REQUIREMENTS: Warehouse setting The job entails reporting directly to the National Payroll and Admin Manager Official working hours for this position are 07:30 to 16:30 i.e.
40 hours per week excluding lunch breaks, Monday – Friday, as per operational requirements.
A high level of flexibility is required for this role.
KNOWLEDGE, SKILLS ATTRIBUTES Strong numeric reasoning ability Excellent verbal and written communication skills Problem-solving Analytic Ability Strong admin skills Deadline-driven and willing to work overtime at deadlines Time management and ability to work under pressure Organized, efficient, and task-driven Ability to multi-task