We are looking for a self-reliant individual with excellent verbal and written communication skills, to be part of our operation support insurance team. Under the supervision of the department head, you will be responsible for processing all payments of the department.
Payments
Evaluate and process operational claims (sponsorships, entertainment claims, water payments, and electricity payments)
Communicate the claims status with relevant stakeholders
Evaluate and process new suppliers on the system.
Updating of the expense register on Excel and maintaining payment dates within SLA from the Finance department.
Handling and filing of all documentation and correspondence.
Follow-up on reconciliations for all advance payments made and liaise with the Finance department.
Permits
Evaluate and process permit applications for various sources
Processing for SAPS submission and approval
Record keeping of permits documentation
Reports Generation
Source and branch enquiries on permits maintenance
Permits system maintenance
Source maintenance and permits systems maintenance
Representatives Ranking
Facilitate the rep ranking process
Monitor tied agents progress monthly
Allocate preliminary monthly status
Generate early warning letters to tied agents not meeting the required standards
Communicate monthly statuses to branches
Allocate final status annually
Update systems with final status and communicate statuses to branches
Communicate annual allocate status by means of letters to tied agents
Communicate final statuses to commission annually
Rep Uniforms
Identify new uniform qualifiers
Communicate new qualifiers to the suppliers and branches to commence with the ordering process
Maintain and manage annual uniform allocation, subsidy, and bulk ordering
Facilitate payment process for annual bulk orders and reconciliation in terms of payments
Communicate to suppliers new subsidy amount per individual annually
Promotional Items, Calendar, and Diaries
Administer annual promotional materials and diaries need analysis
Allocate annual promotional materials quantities per stakeholder
Allocate annual promotional materials budget subsidy per stakeholder
Facilitate enquiries from branches and suppliers
Administer supplier payments for the annual promotional items
Administer reconciliation in terms of the payments vs budgets
Facilitate promotional items ordering and delivery arrangements
General Administration
Identify and report any system problems to ensure continuity
Assist other team members where needed
Assist with department daily email and telephonic queries
Minimum Requirements
Grade 12
Tertiary qualification will be an advantage
Intermediate Computer Skills (Ms Office, Excel, and E-mail)
Experience in providing administrative support
Experience in coordinating projects
Experience in budget management and cost tracking
#J-18808-Ljbffr