Job title : Senior Administrator - North West (Rustenburg) Job Location : North West, Rustenburg Deadline : February 14, 2025 Quick Recommended Links Jobs by Location Job by industries Roles & Responsibilities Debtors Management Stakeholder interaction at various levels Maintains telephone and personal contact with staff and clients on receivable matters Generate and issue invoices and statements Generate receivables reporting and Management Information System.
Reconcile daily bank deposits Researches and applies unallocated cash.
Manages client accounts, accounts receivable write-offs and payments.
Operates office equipment including personal computer, copiers, fax machines and 10-key calculator.
Organizes and maintains up to date financial records.
Provides monthly financial and management reports.
Liaise with Legal and Finance business unit stakeholders Assists in financial management and analysis Organizes and maintains retention files for required period of time.
Training Office Arranging induction for trainees in line with SAICA requirements.
Inviting trainees to register contracts on SAICA TCMS.
Checking registration documentation on SAICA TCMS for completeness and accuracy.
Managing SAICA TCMS system for all SAICA trainees.
Manage the training offices' dashboard on SAICA TCMS Coordinating SAICA membership fee payments and new applications.
Assisting with arrangements and preparation for SAICA Assessor training.
Scheduling and coordinating all internal training.
Liaising with external training providers for training requirements.
Registering and coordinating all external training.
Record keeping of all external training.
Ensuring trainees and assessors adhere to SAICA TSR/PSR/ANA and LOR/PDS deadlines.
Attending to all the SAICA training office compliance issues.
Assisting trainees with queries relating to SAICA Training Regulations.
Assisting trainees with the discharge process.
Assisting all role players with an understanding of SAICA's Electronic Assessment Tool.
Taking minutes of all SAICA related meetings.
TA recruitment and logistical arrangements for career day visits Financial matters Internal control monitoring - cash advance 30/60 days and over, Unmatched purchase orders, conflict of interest declarations (People Soft system) Purchase Orders: capture, receipt and voucher for payments.
Investigate financial queries Drawing of reports for internal controls monitoring Facilitate drafting of adhoc contracts within the limitations of scope as determined by the line manager General office administration Managing and maintaining information for the BSC.
Co-ordinating and monitoring the flow of tasks and assignments between DBUL BE and Senior Managers and managers.
Typing of documents, using MS Office.
Dealing with incoming email, faxes, post and forwarding it to relevant people.
Conduct searches to find needed information, using such sources as the Internet.
Screening telephone calls, enquiries and requests and handling them when appropriate.
Maintaining diary and making appointments Makes travel and accommodation arrangements.
Set up and maintain paper and electronic filing systems for records, correspondence and other material Assisting in general queries from staff regarding admin issues, e.g.
Timesheets, studies, PeopleSoft functions and leave.
Keep diary for meetings booked in the office.
Management of petty cash and cash availability.
Control and issue refreshments.
Manage the requests for usage of pool vehicles in the centre.Organising and taking minutes at meetings between DBUL and direct reports.
And all other related administrative duties.
Skills, Experience & Education The successful candidate should have a completed Degree.
Added advantage: SAICA signed-off articles Other requirements: Sound stakeholder relations management experience Exposure to the Legal aspects of debt collection Proficient MS Office (Word,Excel and Outlook) Good communication and report writing skills (written and verbal) Ability to multi-task, prioritize and work efficiently Ability to work independently and in a team environment Flexibility to adapt to all situations and work varied hours Ability to perform at higher level/s in a fast paced ever-changing work environment Ability to anticipate work needs and follow through with minimum direction Administrative / Management jobs