Minimum Requirements:Matric.Own vehicle and valid Drivers License.Proficiency in Microsoft Word, Excel, and Outlook (Intermediate Level).Familiarity with BuildSmart, Infinity or ERS Bio.5 years working experience as an Administrator. Roles and Responsibilities:Administration:Manage creditors, including processing and reconciling credit card statements.Issue purchase orders and ensure accurate documentation.Add supplier bills to QuickBooks and follow up on any outstanding documentation.Negotiate better prices and payment terms with suppliers.Facilitate and manage credit applications with suppliers.Payment Management:Reconcile supplier account statements and manage the addition of supplier bills in QuickBooks.Oversee cash withdrawal and reimbursement processes, ensuring accuracy before processing payments.Ensure all invoices and reimbursements are correct and that payment terms are met.Prepare and submit payment sheets to the Office Manager for processing, adhering to deadlines.Manage petty cash, ensuring monthly reconciliation with dual sign-off.Construction-Related:Coordinate site set-up arrangements and send drawings for printing.Obtain all required client documentation as listed on Infinity.Assist with NHBRC company registration and site enrolment.Fleet Management:Distribute vehicle check sheets to drivers and arrange vehicle services/roadworthy tests.Procure maintenance items, complete license renewal documentation, and handle insurance claims.Monitor vehicle tracking systems and compile monthly fleet reports.Human Resources:Manage leave applications and trackers.Process casual labour and fortnight wages for payment.Monitor the ERS Bio clock-in system, checking daily for errors.General Administration:Respond to emails and calls promptly, managing queries and deadlines efficiently.Address IT queries and manage company communication media.Handle the ordering of printed media (e.g., brochures, business cards) and office supplies.Organise expos, events, and open days as needed.Ensure the timely ordering of stationery, health and safety supplies, and other office essentials.Closing Date:Submissions for this vacancy will close on 28 August 2024, however, you will still have the opportunity to submit your CV for this position till 19 September 2024.Please Note:Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities. PoPI Act:Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive".
