Key Responsibilities Provide secretarial and administrative support to the Head of Business (Coricraft) Diary Management Coordinate year-end leave schedule Devising and maintaining office systems, including data management and filing Maintain confidentiality of information Coordinate and compile all management reports Prepare monthly management presentation slides Arrange local and international travel arrangements Liaise with internal and external business partners at all levels Coordinate meetings and functions, including venues and catering Perform adhoc functions for the Head of Business Submit travel documentation and claims timeously Capture trip requisitions, currency, hotel, and car bookings Monitor and respond to emails on behalf of the Head of Business Organize and maintain the Head of Business office, ensuring it is well-equipped and functional Assist with the preparation of correspondence, reports, and other documents Track and follow up on tasks and deadlines for the Head of Business Facilitate communication between the Head of Business and other departments, ensuring information flows smoothly. Qualification and Experience Matric A minimum of 2 years Secretarial experience at the same or similar level (Essential) Skills High degree of Professionalism Excellent verbal and written communication skills Good interpersonal skills Strong planning, organizing and coordinating ability Excellent attention to detail and a high level of accuracy High level of ownership and independence The ability to handle pressure in a constantly changing and challenging environment The ability to handle highly confidential matters Excellent working knowledge of MS office Excellent problem-solving skills Assertiveness The ability to multi-task and prioritize Behaviours Achieving Results - Is 'results' driven and achieves success by proactively tackling challenges Adhering to Standards - Ensures quality and compliance in the delivery of their work Continual Improvement - Actively seeks opportunities to continually improve processes Decision Making - Analyses complex situations to ensure effective and timely choices Driving & Persevering Meeting Customer Expectations - Consistently delivers exceptional customer service Planning & Organizing - Uses a structured approach to effectively manage tasks Presenting & Communication - Articulates ideas clearly to different audiences Preference will be given, but not limited to candidates from designated groups in terms of the Employment Equity Act
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