Receptionist

Responsibilities:Answer incoming calls on Cisco Console and transfer to the relevant person.Take down correct messages and ensure delivery to the relevant person.Attend to guests/client arrivals.Inform the host of guest/client arrivals.Assist with reservations for online booking via SharePoint.Obtain catering quotes when requested by Meeting Hosts.Assist with meeting room set-up when required.Liaise with people at all levels.Collate monthly visitor statistics for inclusion in reports to the SHE Department.Maintain the reception/waiting area and workstation in a professional and clean manner at all times.Be vigilant and security-conscious at all times.Report any reception or other issues to the Facilities Manager.Ensure correct details are reflected on the Console regarding employees.Update the monthly motor vehicle registration list of employees.Ensure all equipment in Reception is functional (i.e., TV, access control on doors, switchboard, electrical supply, writing pens, etc.).Report any non-functional equipment to relevant parties.Ensure guests/clients complete the visitors register upon entering the offices and that the slip is returned to Reception upon departure.Collate visitors' slips with the slips in the visitors register to ensure all slips for the day were returned.Ensure visitors' slips received from the Office Park are stamped before the visitor leaves the office.Assist with general queries where applicable.Ensure the Meeting Request form is printed daily and handed over to the Meeting Coordinator.
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