Raw Materials QCQualityAccountable for specialist outputs, as well as initiating quality standards within defined work routines and policies.Job PurposeTo ensure effective standards of quality assurance through the effective execution of raw materials quality control and food safety. Manages Kosher and Halaal audits and ensures supplier quality assurance. The role enforces the allergen management PRP where applicable.Key Accountabilities And OutputsSupplier Quality AssuranceManage the supplier databaseEnsure the Supplier Folders are always up to dateObsolete all old/expired certifications and documentationUpdate Supplier audit registersEnsure that Supplier audits have been tallied, findings have been closed out with corrective actionEnsure that all newly approved suppliers have completed all SQA documentation in full before uploading to the databaseEscalate any incomplete or missing documentation/information to the QC Supervisor/Quality ManagerRaw Materials ReceivingEnsure all the relevant documentation has been completedEnsure that COAs are received for every batch of raw material receivedRaw Materials Quality ControlEnsure and enforce adherence to the RMQC Sampling planEnsure aseptic sampling techniques are practiced where ingredients are concernedInspection and Analysis of raw materials in accordance with established SOPsAccurate capturing of resultsEnforce Good Laboratory PracticesEnsure timeous calibration and daily verification of equipment used for raw material analysisEnforce proper housekeeping in the lab and raw materials receiving areasWater and Effluent AnalysisEnsure adherence to the source and treated water sampling planAnalysis of source and treated water samples in accordance with established SOPsAccurate capturing of resultsEscalation of any outages on any testing parameters to the QC Supervisor/Quality ManagerSupplier Non Conformance HandlingImplementing rejection protocols for any raw materials that fail critical testing parametersEscalating Supplier NCs following the Supplier NC ProcedureCompletion of the Supplier NC RegisterFollow through for corrective action and close out of NCsEnsuring that Supplier NC records are completed in full and signed off by both partiesUploading of SNCs to the databaseEnsuring that the supplier NC folders are always up to dateMonitoring and Evaluating Supplier NC trendsUpdating the Quality Manager weekly on Supplier NCsFood SafetyEnforces Food Safety requirements with regards to raw material controlInternal auditing - monthly GMP auditsReligious Certification CompliancesEnsure that all approved ingredients have an updated halaal and kosher certificationUpdate and maintain a raw materials and final product list to be used for halaal and kosher certificationFacilitate halaal and kosher certification inspections and audits with relevant religious bodiesTimeous close out of any findings from auditsAllergen ManagementEnforces the Allergen Management PRPAdherence to the Quality, Food Safety, Health, Safety and Environmental StandardsEnsure strict adherence to Quality, Food, Health, Safety and Environmental policies and standards.Enforce all food safety and health regulations, policies, and requirements at all times to guarantee a secure work environment.Maintain exceptional personal hygiene as per the organization's code of conduct.Raise awareness about potential physical product contamination and implement control measures to prevent it.Take reasonable precautions to prevent health and safety hazards. Follow the prescribed incident reporting procedure in case of accidents.Stay updated with relevant business information, policies, processes, and procedures. Enforce compliance with legislative and statutory requirements, as well as GMP's (Good Manufacturing Practices).Attend and enforce the implementation of learnings from training sessions related to Quality, Food Safety, and Health and Safety.Maintain high levels of cleanliness and orderliness within the work environment.GeneralResponsible to ensure housekeeping is performed and ensure that all products and activities are stored and executed within the demarcated areas according to the housekeeping policy (green red and yellow areas)Conversant with relevant business information, policies, processes and proceduresMaintains expected performance standardsWhile Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job descriptionQualifications And ExperienceGrade 12 / Matric / MIN National Diploma in Food Technology/Analytical Chemistry or related fieldUp to 3 years' experience (Operational Execution) FMCGBasic MS Excel; MS Word; EmailKey QualitiesCommunicationRoutine communication in connection with instructions, requests or normal work tasks.Problem SolvingProactive identification of problems that are concrete and procedural, troubleshoot and apply solutions in line with guidelines provided or escalate more complex problems to superiors, providing information required to solve problems.Relationships MaintainedOthers outside of own work area but inside the organisation.Behavioural CompetenciesVerbal CommunicationAble to communicate verbally in a logical manner.Takes the intended audience into account when communicating verbal information.Makes use of appropriate business language in verbal communication.Includes all relevant information in verbal arguments.Demonstrates proficiency of language in verbal communication.Interprets complex information to express own viewpoint in verbal communication.Concludes verbal arguments by making reference to relevant facts.Decision MakingOrganises information to make it easier to analyse or see trends.Anticipates consequences and formulates alternatives.Establishes clear decision criteria for making informed choices.Seeks relevant information to better understand situations and problems.Conducts appropriate analysis; neither makes snap decisions nor over-analyses.Sees relationships between various facts, figures or other information.Continuous ImprovementIncreases performance expectations when success has been achievedSeeks out sources of information, including trade associations, "best practice" companies, customers, peers, subordinates, etc.Finds ways to fast-adapt improvement ideas to work processesProactively seeks out resources, alliances, etc., needed to quickly introduce improvements.CollaborationHelps others with their work.Meets commitments to team members or others in the organisation.Actively contributes to team discussions and the accomplishment of team work plans.Shares expertise and resources to help others address their needs.Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results.Actively keeps all stakeholders informed.Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in full agreement with the team's direction.AccountabilityAccomplishes assigned tasks and goals: takes necessary actions to keep progress against objectives on track and prepares a roadmap for success.Ensures that all who need to know, are clear about the plan.Takes full responsibility for own actions and outcomes, including mistakes.Always acts in the company's best interest, regardless of whether it is difficult or unpopular.
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