IntroductionA leading company within the construction industry based in Pretoria is looking to recruit a Project Coordinator to join their team.Duties & ResponsibilitiesAssist Project Managers with quotes for clients:Collaborate with Project Managers to gather necessary information for accurate quoting.Utilize historical data and cost analysis to provide competitive and realistic quotes.Ensure the completeness of all invoices and payments from clients:Regularly check and reconcile client invoices.Work closely with the finance department to address any discrepancies or overdue payments.Ensure the completeness of all invoices and payments to service providers:Maintain a systematic process for verifying and processing invoices from service providers.Coordinate with the finance team to ensure timely payments to vendors.Provide support to Project Managers:Assist in organizing project-related documentation.Act as a liaison between Project Managers and other departments.Ensure that key project documents are completed:Establish a document control system to track and manage project documentation.Collaborate with Project Managers to ensure all necessary documents are completed on time.Compile and manage updates of weekly status reports:Regularly gather project status updates from team members.Create and distribute comprehensive weekly status reports.Schedule all project-related meetings, reminders, and follow up on any outstanding activities:Use project management tools to schedule meetings and send reminders.Follow up on outstanding activities.Conduct costings and comparisons between products, suppliers, and professionals:Conduct thorough cost analyses for various products, suppliers, and professional services.Provide comparative analysis to assist in decision-making.Manage project budgets through suggested material, labour, and professional procurement.Communicate with the procurement department for all the above.Ensure effective communication with all team members regarding project requirements, updates, or deadlines.Sourcing of raw materials and components:Collaborate with suppliers to identify and source raw materials and components.Ensure quality and compliance with project specifications.Ensure availability of sample/trial materials.Work with internal departments for technical requirements.Desired Experience & QualificationExperience required:3 years' experience as Project Coordinator.Must have experience in Retail Shop Fitting.Qualifications required:National Diploma in Project Management.The incumbent requires at least 3 years' experience in administering projects.Good written and verbal communication skills.Good understanding of costings.Interpersonal Skills.Ability to multitask.Ability to work independently.Planning.Pro-active.Microsoft Office proficiency.Package & RemunerationMarket related.
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